Project Manager - Building Hope Fund

About the role

Oregon Community Foundation (OCF) was founded in 1973 to improve the lives of all Oregonians through philanthropy. With over $4 billion in assets under management and six offices statewide, OCF strengthens communities through research, grantmaking, and scholarships. The Project Manager, Building Hope Fund will lead and coordinate administrative and operational functions for the Building Hope Fund, partnering with internal teams, consultants, vendors, donors, and external partners to execute strategic initiatives and improve programmatic performance.

Responsibilities

• Lead planning, design, execution, and monitoring of multi-component programs and initiatives in partnership with department leadership.
• Develop and manage project scope, timelines, work plans, and track implementation progress against project plans, milestones, and deliverables.
• Coordinate the work of project consultants and vendors to keep the project on track and ensure successful achievement of BHF's goals.
• Prepare contracts and other documentation that comply with BHF policies and procedures.
• Prepare, update, and manage project and department budgets.
• Maintain organized project files and design internal tracking tools and systems.
• Maintain strong documentation practices, program records, and data for decision‑making.
• Assist the Senior Advisor, Community Development Finance and Senior Program Officer in scheduling and preparing for meetings, as needed.
• Attend and represent the department in statewide meetings or cross‑functional initiatives as required.
• Support vendor RFP processes, selection, onboarding, and ongoing vendor performance tracking.
• Manage Building Hope’s project intake process.
• Follow up on general inquiries.
• Draft, review, and track fundraising asks.
• Design and maintain campaign tracking tools.
• Collaborate with PSD colleagues and President’s staff to coordinate meetings and follow‑up tasks.
• Support communication with project lenders, investors, partners, and government agencies.
• Facilitate cross‑department coordination to ensure deliverables, milestones, and dependencies are met.
• Prepare progress reports, updates, and presentations for leadership.
• Support preparation for board meetings as needed (e.g., producing and reviewing briefing materials, taking meeting minutes).
• Manage and update contact lists, communications tools, and outreach databases.
• Ser