Project Manager

About the role

The Project Manager at Singer Equipment Company is responsible for managing all aspects of project management, from planning and budgeting to scheduling and coordination. This role involves working closely with customers, contractors, and internal support to ensure projects are completed on time, within scope, and within budget.

Responsibilities

• Manages labor resources, equipment, materials, and other requirements necessary for successful and efficient completion of the respective projects.
• Makes regular updates to customers, contractors, and internal support regarding the progress of project activities.
• Monitors project budgets by ensuring all costs are tracked, including reviewing and coding invoices, accounting for changes in the scope of work, receipts, credit card charges, and resolving freight claims.
• Engages with customers to provide effective solutions and mitigate conflicts.
• Analyzes food service equipment plans, equipment cut sheets, custom fabrication drawings, mechanical and architectural plans for accuracy of information.
• Prepares, reviews, and places purchase orders.
• Collaborates with project stakeholders to ensure orders are acknowledged, received, and scheduled in a timely manner.
• Assembles cutbooks, produces required GC/trade coordination letters, shelving diagrams, and wall backing diagrams, coordinating plans and specifications for all equipment, and distributes as required.
• Obtains quotes necessary to provide change order work requested by customers.
• Reviews quotes and manufacturer shop drawings for accuracy of proper equipment description and physical requirements; seeks approvals for release, as applicable.
• Documents related changes to the scope of work, including generation and tracking of change orders as required and in accordance with established protocols.
• Coordinates and oversees the installation of foodservice equipment on construction sites, including creating delivery notes and instructions, confirming all equipment is on hand at the local warehouse and received in good condition, coordinating delivery of owner’s manuals, warranty and service lists, scheduling start-ups for equipment, and scheduling training for end users.
• Aids in the close-out of projects, including accounting for all change orders, assisting with final billing processes, updating contact records, and internal electronic records.
• Utilizes customer tools such as requested portals, development reports, service log recaps, and chain standards (i.e., “playbook”).

Requirements

• Minimum of 5 years of related experience, preferably in foodservice and/or construction.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Experience with Auto Quotes is preferred.
• Ability to effectively use AI tools to draft and enhance emails, prepare meeting materials, summarize project discussions, and generate professional reports.
• Strong reading and understanding of manufacturers cut sheets, drawings, and construction drawings, and the ability to communicate layout and design requirements to others.
• Excellent relationship-building skills with customers, general contractors, architects, manufacturers, and vendors, and other trades on job sites.
• Strong mathematical and customer service skills.
• Effective interpersonal skills.
• Ability to multi-task and work in a fast-paced environment.
• Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner.
• Strong written and verbal communication skills, including the ability to articulate recommendations in a concise and timely manner.
• Highly driven and self-motivated; ability to work independently with minimal supervision and as part of a team.
• Foster positive relations and communications with co-workers.
• Possess integrity and ethical character.
• Ability to think creatively, critically, and solve problems.

Qualifications

• Valid driver’s license.
• Physical ability to sit for extended periods, stand, walk, and move throughout the office; drive; talk; see (close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus); hear; feel; bend or stoop; squat or crouch; reach; kneel; push; pull; lift.
• May require work to be performed on active construction sites where employee may be exposed to dust, dirt, loud noise, odors, and other hazards commonly found on construction sites.
• Travel may be required for local and out-of-town assignments.

Skills

• Project Management
• Customer Service
• Communication
• Mathematics
• Construction and Foodservice Experience
• Microsoft Office Suite
• AI Tools

Benefits

• Medical
• Dental
• Vision
• Short Term and Long-Term Disability
• 401K with Company Match
• Group Life Insurance
• Flexible Spending
• Paid Time Off
• Paid Holidays