Project Manager

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company partners with event organizers throughout the entire venue transformation process, offering core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span golf, motorsports, music festivals, sports & entertainment, and corporate events. InProduction is committed to excellence for exceptional outcomes at every event and is backed by ZMC, a leading private equity firm.

About the role

The Project Manager oversees scenic, Spacecube, and temporary structure projects from turnover through closeout. This role manages project execution related to schedule, budget, scope coordination, and cross-department communication while collaborating with CAD, Production, Installation, Logistics, and Estimating teams. The Project Manager independently handles low to moderate complexity projects and supports Senior Project Managers on larger builds, serving as the primary day-to-day contact for assigned projects. A strong understanding of scenic fabrication and installation workflows is required to coordinate technical discussions and relay information between clients and internal teams. This role does not involve engineering, drafting, or final technical design decisions.

Responsibilities

• Manage assigned scenic, Spacecube, and temporary structure projects from turnover through final closeout.
• Develop and maintain project schedules, deliverables, labor plans, and execution timelines.
• Coordinate project scope, assumptions, milestones, and client expectations throughout the project lifecycle.
• Independently manage low to moderate complexity projects while assisting on larger or higher complexity projects.
• Serve as the primary internal point of contact for assigned projects.
• Coordinate with CAD to ensure drawings and project documentation align with fabrication and client requirements.
• Partner with Production, Fabrication, Paint, and Installation teams to support project sequencing and execution.
• Work closely with Inventory, Logistics, and Yard teams to ensure material readiness and project support needs are met.
• Collaborate with Estimating regarding scope changes, project impacts, and budget considerations.
• Support onsite planning related to labor, equipment, logistics, and installation readiness.
• Lead client meetings and maintain professional communication throughout project execution.
• Communicate schedule updates, scope impacts, risks, and project status proactively with clients and internal stakeholders.
• Coordinate information flow between technical teams and clients to ensure alignment and understanding of project requirements.
• Participate in project review meetings and assist with documenting action items and follow-up tasks.
• Support review and coordination of graphics, client-provided assets, and third-party procurement requirements.
• Track project budgets, labor usage, schedules, and execution progress.
• Identify and communicate potential project risks, schedule concerns, or cost impacts early.
• Coordinate change order requests and scope revisions with the Estimating Department for review and processing.
• Support efforts to maintain project profitability, quality standards, and operational efficiency.
• Escalate significant project concerns or execution risks to leadership appropriately.
• Follow company SWIs, documentation standards, and safety protocols.
• Generate inventory take-offs (pull lists) and load lists in coordination with Inventory and Logistics teams.
• Generate Bills of Materials and assist with sourcing non-inventoried items as needed.
• Support onsite Emergency Action Plan coordination with the Safety team.
• Participate in post-project reviews and continuous improvement discussions.
• Lead internal pre-planning meetings and review project scope, schedules, and execution plans with onsite teams.
• Support onsite installations and travel as required.

Requirements

• 5+ years of project management experience in scenic fabrication, live events, entertainment production, temporary structures, or related industries.
• Strong understanding of scenic fabrication, temporary structures, and installation workflows.
• Experience managing multiple projects simultaneously in fast-paced environments with tight deadlines.
• Strong organizational, communication, and problem-solving skills.
• Ability to lead client communication and coordinate across multiple departments.
• Working knowledge of project budgeting, scheduling, labor coordination, and execution planning.
• Proficiency in project management tools, Excel, CAD review workflows, and internal systems such as Monday.com or similar platforms.
• Willingness to travel and support onsite installations as required.

Pay

Salaried Exempt - $85,000–$95,000, negotiable based on relevant experience.

Benefits

• Medical, Dental, and Vision Insurance
• Short Term Disability
• 401K Match
• Paid Holidays
• Floating Holiday