Project Manager

Primary and Ultimate Responsibility

Plans and supervises construction projects from start to close-out. Assists in estimating and bidding construction projects as needed. Participates in the sales and interview process along with other team members, as needed.

Financial Management

• Prepares line-item project budget for entry into company’s Timberline accounting system.
• Maintains budget throughout projects, adjusting budget as necessary to ensure accuracy.
• Prepares Schedule of Values.
• Marks Schedule of Values throughout project, and updates it, accordingly, incorporating Change Orders and additional work.
• Aids in buying-out the project and looks for ways to increase profitability through better subcontractor and vendor pricing.
• Prepares all client billings and reviews for accuracy.
• Ensures projects are billed timely and regularly consistent with the contract agreement.
• Closely monitors job costs and meets regularly with Controller to update job cost and profitability reports.
• Aids Controller with Accounts Receivables to ensure timely payment by client. Follows up with client as necessary to ensure prompt payment.

Project Execution

• Makes sure work is on schedule and free of deficiencies, is code compliant, the project site is clean and safe, and our work consistent with company standards and contracted scope of work.
• Manages and supervises assigned Project Coordinators to ensure that project administrative tasks are accurate, complete, and timely.
• Manages and supervises assigned Homeowner Liaisons to ensure that project communications, notices, follow-ups are completed timely, clearly, professionally, and consistent with company standards.
• Drafts contracts with owners and subcontractors. Ensures that the company is adequately protected, scopes or work and expectations are clearly articulated, indemnity and warranty provisions are fair and insurable. Ensures that all contracts are signed and properly executed by all parties and saved to the files on the computer server.
• Prepares all change orders with clients and subcontractors. Ensures that all contracts are signed and executed by all parties and saved to the files on the computer server.
• Obtains any necessary permits, approvals, and/or other regulatory requirements. Has primary communication responsibility with subcontractors.
• Creates and manages the project schedule. Updates and modifies schedule on a regular basis. Provides project updates to the Controller as needed regarding costs and timelines. Ensures project deadlines are met to the best of their ability.
• Collaborates with architects, designers, and engineers, as needed.
• Prepares close-out and warranty packages for clients at project completion.

Risk Management and Documentation

• Sets up a straightforward file system on the computer server, organized so that someone independent of the project can understand it and navigate it.
• Ensures that all important and relevant project documentation is saved to the server, including scanned handwritten documentation and photographs. This includes contracts, change orders, billings, communications (including important relevant email communications), proposals, drawings, insurance certificates, permit information, etc.
• Ensures proper use of Procore project management software and reports are being used by the entire project team, including daily reports and punch lists.

Work Conditions/Requirements

• Indoor office environment in corporate office in San Diego or any other branch office locations.
• Frequent work at fast pace with frequent, unscheduled interruptions.
• Frequent meetings and telephone calls with staff and clients.

Position Type

Full-time position, Monday through Friday. Responsibilities may require an adjusted work schedule and/or evening and weekend work may be required as job duties demand.

Physical Demands

• Mobility within the office.
• Work using computer and phone.
• Ability to navigate safely around active construction sites.

Travel

Regular travel via car to visit project work sites in local geographic locations.