Project Manager

Key Responsibilities

• Serve as the primary internal point of contact for project-related information.
• Cook internal meetings between the Company's internal departments, consultants, and senior project manager.
• Ensure timely communication of project updates to internal departments (e.g., operations, finance, IT, HR).
• Track and follow up on action items, decisions, and approvals required from the Company.

Documentation & Record Management

• Maintain organized project files, contracts, drawings, permits, correspondence, and change documents.
• Track and log RFIs, submittals, shop drawings, and change notices provided by the general contractor.
• Support the preparation of internal reports, management updates, and board presentations.
• Aid in maintaining an audit-ready project documentation library.

Financial & Procurement Support

• Cook with Finance on budget updates, cost forecasting, and expenditure tracking.
• Support procurement of the Company provided items (e.g., furniture, equipment, IT systems).
• Track delivery and installation of all owner-supplied materials.

Schedule & Progress Monitoring

• Track project schedule milestones and communicate key dates internally.
• Monitor contractor's progress reports and highlight schedule concerns to the Project Manager or Company's Rep.
• Aid in aligning internal readiness tasks (move-in planning, operational preparations, training).

Move-in, Close-out & Transition Support

• Aid in coordinating commissioning, training, and handover of building systems to operations teams.
• Track close-out documents including warranties, manuals, as-built drawings, and maintenance schedules.
• Support planning and coordination of move-in activities.

Deliverables

• Weekly or monthly internal project status summaries.
• Updated logs (RFIs, change orders, submittals, decision logs, procurement items).
• Internal meeting minutes and action item trackers.
• Finance coordination documents (invoice reviews, cost tracking sheets).
• Move-in and handover coordination plans.
• Complete project documentation archive at project close-out.

Expectations

• Maintains clear and timely communication among all stakeholders.
• Ensures accurate and organized documentation.
• Demonstrates proactive follow-up on outstanding issues.
• Supports decision-making by providing timely information to leadership.
• Upholds the owner's interests throughout the project.

Requirements

• Bachelor's degree in Construction Management, Civil Engineering, Architecture, or a related field (or equivalent combination of education and experience)
• PMP, CCM, or similar project management certification preferred but not required
• Minimum 5 years of experience managing commercial, industrial, and/or large-scale residential construction projects
• Proven experience overseeing projects from pre-construction through closeout
• Demonstrated experience managing:
• Project schedules
• Budgets and cost controls
• Subcontractors and vendors
• Change orders and RFIs
• Strong budgeting, forecasting, and cost-control skills
• Proficiency in MS Office required, project management software a plus
• Excellent verbal and written communication and presentation skills
• Strong organizational, problem-solving, and decision-making skills
• Attention to detail and a proactive work ethic a must
• Ability to work effectively with owners, architects, engineers, and inspectors

Benefits

• The base pay range for this role is being finalized.
• MWResource offers medical, dental and vision coverage through Florida Blue, short- and long-term disability coverage, employer paid life insurance, and participation in the MWResource 401K plan for US based consultants.