Project Manager

Key Responsibilities

• Develop and maintain high-level milestone schedules in ClickUp for all assigned projects
• Collaborate with Sales, Engineering, and Operations to align on scope, deliverables, and timeline expectations at project initiation
• Facilitate internal and customer-facing kickoff meetings to set expectations
• Own the development and communication of milestone updates and recovery plans if projects fall behind
• Ensure each department (Sales, ENG, Purchasing, Fab, Assembly, Quality, Shipping) understands and commits to their project milestones
• Drive accountability across teams for updating and completing assigned tasks on schedule
• Track and escalate risks to schedule, cost, or scope; drive resolution through clear action plans
• Own daily and weekly internal and external project status updates, including progress vs. milestones, blockers, and recovery plans
• Act as the central point of contact for customer communication related to commercial timelines, customer input deadlines and general coordination
• Proactively manage Customer expectations, seeking to avoid surprises and pushing back when necessary
• Maintain change order tracking and ensure that impacts to scope or timeline are properly communicated and reflected in the milestone plan and all systems
• Coordinate job setup in JobBOSS² and ClickUp upon project award and maintain data in all systems with 100% accuracy
• Drive consistent use of RFIs, submittal redlines, and approval workflows in Engineering
• Maintain proper documentation throughout the project lifecycle, including RFIs, closeout packages and shipping coordination
• Manage budget tracking and profitability, preparing and presenting detailed reports upon order completion
• Collaborate with finance and procurement teams to ensure accurate cost allocation and invoice tracking
• Identify opportunities for cost savings and process improvements based on post-project financial analysis
• Support continuous improvement by providing feedback on estimating accuracy and cost forecasting assumptions

Departmental Integration

• Sales: Oversee milestone alignment and change order process; send initial and post-submittal order acknowledgments
• Engineering: Attend customer calls and stay abreast of customer requests and potential scope and schedule impacts; maintain RFI logs; stay aligned with Project Engineering on project status and customer deliverable requirements
• Purchasing: Initiate AOGs; ensure departments complete pre-requisites before requests; manage special vendor partnerships
• Fabrication & Inventory: Drive kitting and production schedules; coordinate purchasing follow-up on open POs to support timely assembly
• Production & Quality: Ensure adherence to build and inspection milestones
• Shipping & Closeout: Coordinate all final shipment logistics and ensure documentation completion