Project Manager

About the Role

Responsible for design, delivery, and coordination of multiple projects simultaneously through all phases to successful completion. Actively manages client budgets, schedules, and programs; project communications and documentation; office administrative tasks; and project team assignments.

Reports to the Principal in Charge and supervises the Project Team (Project Architect, Architectural Staff, Architectural Designers).

Responsibilities

• Identify budget, consultants, schedule for completion, fees, and costs; prepare proposals and contracts.
• Coordinate with clients, governing authorities, consultants, contractors, and other disciplines to ensure effective cross-team communication.
• Collaborate with the Principal in Charge to manage workloads to meet project requirements and maximize staff utilization.
• Manage project priorities and staff resources to meet project milestones and profitability.
• Ensure projects are billed at regular intervals.
• Mentor and coach team – teach specific skills, explain decision-making, and help with prioritization of tasks; provide encouragement to support team morale.
• Understand staff’s skill set – recognize areas of weakness and assist in growth, acknowledge areas of strength and motivate to maximum potential.
• Encourage growth towards licensure – monitor and support AXP hours (if licensed).
• Hone staff’s individual skills and hold them accountable for work and deadlines.
• Utilize scheduling to grow each employee's skill set and create well-rounded team members.
• Maintain honest, but professional dialogue with team members, giving constructive feedback regularly.
• Coordinate all team efforts, both administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects.
• Provide complete and timely communication of project information to and from clients and project team.
• Provide on-going communication through team meetings/minutes to the project team through effective use of company-provided tools & templates.
• Serve as the primary client liaison to bring the fee proposal, contract, schedule, budgets, and scope of work to completion and to the client’s satisfaction.
• Keep clients apprised of project progress on a regular basis and notify the client and design team of project changes or other actions.
• Initiate and maintain contact with other key project individuals for clarification, coordination, and negotiation of critical issues.
• Solve complex building code, architectural design, and construction problems to serve the client’s project and inform the client of any issues that deviate from the project goals and/or impact the project budget and timeline.
• Understand structural and site/civil engineering trades and the impact these trades have on the architectural design concept.
• Determine the extent of construction detailing required for various project elements and ensure constructability, code compliance, affordability, and aesthetics.
• Understand modern architectural/construction means and methods; fully detail these systems.
• Direct consulting teams in the early stages of design and be involved in the selection of structural and MEP systems and assemblies; coordinate these consultant trades through the Construction Document phase.
• Schedule quality control reviews and coordinate all project documentation.
• Actively work with Principals/leadership to pursue both new projects and expand the scope of existing projects.

Requirements

• Bachelor’s degree in Architecture required; Master’s degree strongly preferred.
• At least eight years of relevant experience.
• Active board licensure strongly preferred.

Skills

• Excellent mentorship skills with the ability to grow staff’s skill set.
• Ability to multitask and handle multiple projects at once.
• Excellent organization, communication, management, and oversight of projects.
• Strong client-facing skills – including concept presentations, ongoing dialogue, and problem-solving.
• Proficient in Revit and Bluebeam.
• Must have a driver's license for client/contractor meetings and site visits.
• Proficient in Microsoft Office Suite, Google Suite, or related software.

Physical Requirements

• Prolonged periods sitting or standing at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.