Project Manager

Project Manager Responsibilities

Support VDOT project planning activities, including maintaining project schedules, sprint plans, task lists, and work breakdown structures.

Aid with Agile ceremonies (daily standups, sprint planning, sprint reviews, retrospectives) and assist in ensuring teams adhere to Agile practices.

Update and maintain Agile boards (Azure DevOps) including user stories, tasks, acceptance criteria, and sprint progress.

Prepare project and team documentation such as meeting minutes, status reports, risk and issue logs, change requests, and project artifacts required by COV PMD standards.

Coordinate meetings, prepare agendas, track action items, and follow up with team members to ensure timely completion.

Carefully monitor and manage project and sprint activities, escalating risks, blockers, or delays to senior PMs, Scrum Masters, or Product Owners.

Maintain project repositories, SharePoint sites, and documentation libraries in accordance with VDOT and Commonwealth governance requirements.

Support stakeholder communication, gather updates, clarify requirements, and assist with project deliverables.

Perform basic data analysis to support reporting, dashboards, and decision-making.

Ensure compliance with VDOT ITD processes, COV ITRM standards, and CAI engagement expectations.

Provide general administrative and logistical support to project and Scrum teams.

Knowledge, Skills, and Abilities

• Understanding of project management principles, Agile methodologies (Scrum, Kanban), and the project lifecycle.
• Experience with Agile concepts such as user stories, acceptance criteria, sprint velocity, burndown charts, and team capacity.
• Ability to facilitate Agile ceremonies and supporting Scrum team operations.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a structured environment.
• Clear written and verbal communication skills, including the ability to prepare concise documentation and status updates.
• Basic analytical skills with the ability to gather, interpret, and present information.
• Proficiency with Microsoft Office, SharePoint, Teams, and Agile tools such as Azure DevOps.
• Ability to work collaboratively with cross-functional teams, business partners, and technical staff.
• Attention to detail and commitment to accuracy in documentation and reporting.
• Ability to follow established VDOT and Commonwealth processes and seek guidance when encountering unfamiliar situations.
• Willingness to learn and grow in both traditional and Agile project management disciplines.

Minimum Requirements

• Information Technology, Project Management, or related field; equivalent experience may be considered.
• 2-5 years of experience supporting projects, Agile teams, or administrative operations.
• Exposure to Agile methodologies through coursework, training, or hands-on experience.
• Experience using standard office software and collaboration tools.
• Experience with Tolling environment (preferred but not required).

Skill Matrix

• Experience supporting projects, Agile teams, or administrative operations. Required 3 Years
• Certified Scrum Master (CSM), Scrum Foundations, or equivalent Agile certification. Highly desired 5 Years
• Ability to analyze and document business and systems processes. Desired 5 Years
• Experience with Tolling environment. Required 1 Year