Project Manager

Department Focus: The Design Value Stream function supports business needs and continuous improvement efforts through proper technical product and engineering principles as well as appropriate development of employees and management. The Design Value Stream is a business unit that encompasses quoting, engineering, quality, project management, production planning, and procurement.

About the role

The Project Manager is an integral member of the Design Value Stream that works closely with the Design Value Stream Manager to ensure successful customer interface, execution, and shipment of technically challenging new and aftermarket engineered products. Due to Federal Contract requirements, US Citizenship is required for this position.

Responsibilities

• Act as the primary point of contact with the customer and be responsible for all communications and customer satisfaction after contract award.
• Define the scope of supply for awarded contracts, including the need for internal deliverables and customer submittals.
• Collaborate with the Engineering Manager or Principal Engineer to establish milestones for each project and recommend high-level work priority based on the milestone schedule.
• Understand the status of assigned contracts throughout the engineering, job creation, procurement, manufacturing, testing, and shipping stages.
• Interface and collaborate with different departments within the business to meet contract objectives, including Operations, Supply Chain, Planning, Quality, Sales, Test, and Engineering.
• Negotiate changes to contracts as required, including Terms and Conditions, submittals, delivery expectations, and pricing, and identify scope increases.
• Execute a communications plan to meet project requirements, including status updates on major materials, delivery status, risks, and mitigation plans.
• Proactively document delays, changes in scope, and any other incidents that impact the scope of work or schedule.
• Prepare monthly revenue forecasts for the Design Value Stream in collaboration with the Design Value Stream Manager.
• Communicate task schedules to all project team members to ensure timely completion of projects and advocate for required resources when necessary.
• Foresee problems on contracts before they escalate and coordinate meetings to ensure planned activity occurs and meets project requirements.
• Manage multiple, parallel projects using formal project planning techniques.
• Maintain contract files in accordance with established protocols and procedures.
• Produce regular status reports containing assessments of contract status relative to cost, delivery, customer submittals, milestone completion, and risk.
• Coordinate product packaging and shipping in accordance with contract requirements and ensure progress payments and final invoices are executed on time.
• Create and maintain a Health of Contract Report to monitor project performance to budget (margin expectations) and schedule, including an "Issues List" to document all unplanned obstacles.
• Develop a post-shipment contract review, including assessment of cost, delivery, quality, and miscellaneous contract-specific requirements, and communicate improvement ideas for future contracts.

Secondary Duties

• Aid in the development of project quotes, including milestone generation, timeline creation, risk assessment, and review of commercial requirements, terms, and conditions.
• Participate in the training and coaching of new and/or inexperienced team members.
• Assist in developing department plans, goals, objectives, policies, and procedures.
• Perform other duties as required.

Requirements

• BS in Engineering or Project Management or equivalent job experience.
• 2+ years of experience managing government projects in a project/contract-based business (preferred).
• Experience in managing research and development projects in engineered products (preferred).
• Ability to read and interpret engineering drawings, standards, and specifications.
• Ability to read and interpret purchase orders, terms and conditions, and customer specifications.
• Up to 10% yearly travel expected.
• Proficient in Word, Excel, PowerPoint, Outlook, MS Project, and the Internet.
• Strong interpersonal, collaboration, communication, organization, and problem-solving skills.
• Detail-oriented and highly motivated.
• Possess a high level of personal initiative.
• Able to facilitate geographically distributed and cross-functional project teams.