Project Manager

About the Role

The Project Manager (PM) manages a group of projects and delivers exceptional results, ensuring Gulf Bay’s expectations, project objectives, and budgetary guidelines are met or exceeded. The PM oversees all project activities, including contract administration, change orders, submittals, scheduling, procurement, financial management, and closeout to ensure safe, timely, on-budget, and high-quality project delivery.

Responsibilities

• Drive project performance to meet or exceed margin goals through effective management.
• Maintain a strong focus on meeting and exceeding project requirements and expectations.
• Review and analyze bids to ensure budget and schedule compliance.
• Pre-Job Planning:
  • Support Estimating in maintaining competitive participation across all trades.
  • Identify contract requirements and report potential exposures to senior management.
  • Oversee pre-qualification and bid evaluation of consultants, contractors, and vendors; support final selection.
  • Evaluate risks and incorporate them into contingency forecasts.
• Project Management:
  • Maintain all Project Logs, including Change Management, Buyout, Contracts, Procurement, Submittals, RFIs, Safety, and Schedule.
  • Partner with Superintendents and Estimators to develop clear, accurate Scopes of Work based on detailed document review.
  • Implement a structured purchasing process to avoid inefficient “just-in-time” procurement.
  • Ensure timely buyout by aligning resources with purchasing schedules.
• Schedule Management:
  • Develop a clear, accurate baseline Contract Schedule with minimal revisions to original logic.
  • Track schedule impacts and changes to proactively manage and prevent delays.
  • Focus on critical path activities to avoid non-excusable delays.
  • Provide monthly written schedule updates to senior management per contract requirements.
  • Take decisive action with subcontractors impacting schedule performance.
  • Maintain buyout and procurement schedules.
• Risk Management:
  • Execute buyout to support workflow continuity while minimizing financial, contractual, bonding, and insurance risks.
  • Secure Change Order authorization prior to proceeding with any changes.
  • Act immediately on non-performing subcontractors that may impact the project.
  • Ensure submittals and shop drawings are reviewed and approved within contract timelines.
  • Promote a zero-accident safety culture and ensure safe jobsite execution.
  • Maintain a structured risk management process and train the Project Team on mitigation practices.
• Change Order Management:
  • Fully utilize project management software to track all Proposed Change Orders (PCOs), including in-scope and out-of-scope items.
  • Monitor Contract Allowances and issue Change Order Requests (CORs) when overruns are anticipated.
  • Track field directives and backcharges in Expedition for monthly processing.
• Financial Management:
  • Support development of project strategies that maximize profitability.
  • Achieve or exceed profitability targets established by the project strategy.
  • Manage project cash flow to maintain a strong financial position for Gulf Bay.
  • Develop an effective Schedule of Values to support cash flow.
  • Review subcontractor SOVs to prevent overpayment.
  • Review subcontractor and vendor requisitions to prevent payment of unsigned or unfunded change orders.
  • Produce accurate percent-complete projections for financial reporting.
  • Review subcontractor invoices prior to payment to resolve deficiencies promptly.
  • Prepare and submit Cost to Complete forecasts per the Forecasting Calendar.
  • Track field directive and backcharge costs for forecasting.
• Project Closeout:
  • Establish a closeout plan early, including collection, review, and packaging of all required closeout documentation.
• Meeting Management:
  • Conduct meetings to review contract logs and identify risks, exposures, and issues.
  • Manage meetings efficiently with clear agendas, focus, and adherence to time limits.
• Subcontractor Relationships:
  • Maintain a “Firm but Fair” approach with subcontractors.
  • Promote organization, accountability, and professionalism.
  • Address non-performance immediately to protect schedule and project outcomes.
• Quality Management:
  • Establish and enforce clear quality expectations throughout the project.
  • Track deficiencies and ensure timely resolution.
  • Require mock-ups to establish and confirm quality standards.

Qualifications

• Bachelor’s degree in Construction, Engineering, or related discipline, plus a minimum of 8 years of experience, or equivalent combination of education, training, and experience.
• Strong knowledge of construction costs, scheduling, estimating, purchasing, engineering principles, and accounting principles.
• Proficiency with construction management software, scheduling tools, and Microsoft Office Suite.
• Strong written and verbal communication skills.