Project Manager

Job Summary

The Getty Research Institute's Institutional Records and Archives (IRA) department seeks a limited-term Project Manager to lead a discovery-phase project focused on electronic records management (ERM).

This role will assess current practices, systems, and risks related to electronic records across the institution and define requirements for a future ERM program. The Project Manager will work closely with IRA and the project team to plan and execute a structured enterprise-wide discovery effort, engaging stakeholders across the organization to articulate roles and responsibilities, identify and document existing system and workflows, identify gaps, and evaluate needs for managing electronic records.

Major Job Responsibilities

• Develop and manage the project plan, scope, timeline, and deliverables for the discovery phase

• Develops and implements plans to communicate and explain project methodology and processes to stakeholders

• Identify potential project risks and difficulties and design strategies to mitigate or avoid them

• Identify and engage stakeholders via interviews, surveys, listening sessions and other tools to solicit feedback to document current-state processes and pain points

• Inventories electronic records systems, applications, repositories, and data flows

• Identify risks, gaps, and compliance considerations related to electronic records

• Define business and functional requirements for viable enterprise-wide ERM program

• Analyze findings and develop recommendations, including options and priorities

• Produce a final report and roadmap

• Compile and communicate progress and findings to project sponsors and stakeholders

Qualifications

• Bachelor's degree

• 2+ years experience managing structured, time-limited projects with defined deliverables

• Ability to conduct analysis, synthesize findings, and produce clear recommendations

• Strong stakeholder engagement and facilitation skills

• Familiarity with records management principles and electronic records environments

Benefits And Perks

• Medical, Dental, and Vision insurance coverage, starting on date of hire.

• Getty pays 75%-95% of the premium, depending on the plan selected.

• 403(b) Employee Investment retirement plan – with up to 5% Getty Match

• Getty contribution of 6% on behalf of employee, to 401(a) retirement account

• Education assistance and professional development

• Paid Vacation, Sick, and Personal Days

• 12 Paid Holidays

• Bi-weekly off-Fridays

• On-Site Fitness Center at Getty Center

• Community service opportunities