Project Manager
FirstCall Group · South Amboy, NJ · 1 mo ago
Information TechnologyFull-time
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the posting.
Content:
- Location: South Amboy, NJ (maybe include in a short p). Not a heading.
- "WHO IS FIRSTCALL MECHANICAL?" then description about Statewide Conditioning etc. That's about the company. Could be "About the role"? Actually "About the role" is typical heading for role overview. But we have "Position Overview" and "WHO IS FIRSTCALL MECHANICAL?" The instruction: use
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Must preserve all substantive info.
We need to parse the posting.
Content:
- Location: South Amboy, NJ (maybe include in a short p). Not a heading.
- "WHO IS FIRSTCALL MECHANICAL?" then description about Statewide Conditioning etc. That's about the company. Could be "About the role"? Actually "About the role" is typical heading for role overview. But we have "Position Overview" and "WHO IS FIRSTCALL MECHANICAL?" The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to these headings if they exist.
We have:
- Benefits Overview: list of benefits.
- Position Overview: description of role.
- Job Responsibilities: list.
- Accountabilities: maybe part of responsibilities? Could be under Responsibilities.
- Organizational Alignment: reports to local Operations Manager.
- Qualifications: list.
- Behavioral Profile: includes Language Skills, Mathematical Skills, Reasoning Ability, Physical Demands.
We need to decide which sections to output.
We must include a section only when posting has real specific content for it. Avoid filler like "commensurate with experience". We have specifics for Benefits, Responsibilities, Qualifications, maybe Skills (language, math, reasoning, physical). Pay: Not explicitly stated besides "Competitive Weekly Pay" in benefits overview. That's a benefit, not separate Pay section. The instruction: never create Pay/Schedule/Benefits sections unless posting actually states them. Benefits we have. Pay: we have "Competitive Weekly Pay" mentioned under Benefits Overview. That's a benefit, not a separate Pay section. Should we create a Pay section? The posting does not give specific pay amount, just says Competitive Weekly Pay. That's vague but it's still a statement. However instruction: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. "Competitive Weekly Pay" is stated, but it's vague. Is that considered filler? It's not a specific number, but it's a statement. The instruction says avoid filler like "commensurate with experience". "Competitive Weekly Pay" is similar vague. Might be considered filler. Safer to not create a Pay section. Instead include that info under Benefits.
Schedule: Not mentioned. So no Schedule section.
Thus sections we can include:
- About the role? Could be "Position Overview". That's substantive. Use heading About the role
maybe. Or we could use "Position Overview" as content under About the role. The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should use those exact headings if we have content. So we need to map:
About the role: Position Overview (maybe also WHO IS FIRSTCALL MECHANICAL? but that's about company). The "About the role" could include Position Overview and maybe brief company description. We'll include Position Overview paragraph.
Responsibilities: Job Responsibilities list (maybe also Accountabilities). We'll combine.
Requirements: Could be Qualifications? Actually Qualifications is separate heading. Requirements maybe similar to Qualifications? The list includes both Qualifications and Requirements? The posting has "QUALIFICATIONS" section. There's no separate "Requirements". But we could treat Qualifications as Requirements. However we have both Qualifications and Skills sections. The posting includes Behavioral Profile (language, math, reasoning, physical) which could be Skills. So we can map:
- Qualifications: the list under "QUALIFICATIONS".
- Skills: the Behavioral Profile (Language Skills, Mathematical Skills, Reasoning Ability, Physical Demands). Could also include "Proficient with Microsoft Office" etc but those are in Qualifications.
- Benefits: Benefits Overview.
We need to avoid duplication.
Let's extract substantive content.
Company description: "WHO IS FIRSTCALL MECHANICAL? Statewide Conditioning offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Mechanical in 2026. FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction. FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job."
We can include that as part of About the role (maybe a brief paragraph). It's substantive.
Position Overview: "This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision."
We can combine with About the role or separate? Probably About the role includes Position Overview.
Responsibilities: list of duties (many lines). We'll output as - each.
Accountabilities: maybe also responsibilities but we can include under Responsibilities as additional items.
Qualifications: list under "QUALIFICATIONS". We'll output as
- .
Skills: Behavioral Profile: Language Skills, Mathematical Skills, Reasoning Ability, Physical Demands. Each has sub-bullets. We'll output as
- maybe with subpoints? Could flatten.
Benefits: Benefits Overview list.
We must not include boilerplate like "NOTE: This job description is not intended to be all-inclusive..." etc. Also remove "FirstCall does not accept unsolicited resumes..." etc. Also remove "Applicants who are selected..." etc.
Now produce HTML fragment.
Structure:
About the role
... company description + Position Overview ...
Responsibilities
...
Qualifications
...
Skills
...
Benefits
...
We need to ensure we don't include empty sections.
Now extract specifics.
Company description paragraph: combine WHO IS FIRSTCALL MECHANICAL? and Position Overview maybe.
Let's craft a concise paragraph preserving all info.
Company description: "Statewide Conditioning offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Mechanical in 2026. FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction. FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job."
Position Overview: "This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision."
We can combine into one or two paragraphs.
Now Responsibilities list: extract each bullet from "Job Responsibilities". Let's list them:
- Work with the project and installation team to assist in all aspects of Construction Projects, assisting with document and information flow from inception to closeout.
- Complete project bookings as per established procedures
- Manage project file structures in hardcopy and digital formats
- Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log
- Prepare and submit contracts and construction permits when required
- Work with project management to ensure field staff are provided daily schedules and relevant information
- Prepare & track RFI’s, Submittals, and change orders.
- Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
- Completing RMA’s for returns of defective materials
- Maintain tax exempt certificates from customer and prepare for vendors
- Run Purchase order and/or labor reports for Project Managers
- Attend departmental and intercompany meetings as requested
- Obtain certificates of insurance for customers and from subcontractors
- Prepare and process subcontractor agreement paperwork
- Review vendor/subcontractor invoice discrepancies when necessary
- Project filing- purchase orders, packing slips, spec sheets, and similar
- Compile and submit closeout packages and warranty statements for projects
- Assist with answering company phone lines when receptionist is unavailable
- Adhere to all established company standard operating procedures and recommend improvements when applicable
- Perform other duties as needed
Accountabilities list:
- Maintain accuracy and attention to detail in all assigned tasks
- Deliver work in a timely manner and meet internal estimate deadlines
- Communicate effectively with team members and request guidance when needed
- Follow safety procedures and company policies when on job sites
We can merge these under Responsibilities.
Now Qualifications list: from "QUALIFICATIONS":
- High School diploma or GED equivalent and a quick learner
- 3+ years administrative experience required
- Knowledge of the HVAC or Construction industry preferred
- Knowledge of construction and estimating software
- Timberline Sage 300 CRE experience is preferred
- Accubid experience is preferred
- Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
- Analytical thinking with strong attention to detail
- Ability to maintain and monitor project budgets, schedules, and manpower
- Fundamental understanding of electrical installations
- Ability to interact with customers and field
- Excellent communication skills and customer-centric approach
- Proficient with Microsoft Office: Outlook/Word/Excel/Teams
- Project management experience a plus
- Smartsheet experience a plus
- Must be punctual, dependable and be able to take initiative and be proactive
- Embrace change in processes as the company continues to grow
Now Skills (Behavioral Profile):
Language Skills:
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills:
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimal numbers.
- Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning Ability:
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram
About the role
maybe. Or we could use "Position Overview" as content under About the role. The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should use those exact headings if we have content. So we need to map:
About the role: Position Overview (maybe also WHO IS FIRSTCALL MECHANICAL? but that's about company). The "About the role" could include Position Overview and maybe brief company description. We'll include Position Overview paragraph.
Responsibilities: Job Responsibilities list (maybe also Accountabilities). We'll combine.
Requirements: Could be Qualifications? Actually Qualifications is separate heading. Requirements maybe similar to Qualifications? The list includes both Qualifications and Requirements? The posting has "QUALIFICATIONS" section. There's no separate "Requirements". But we could treat Qualifications as Requirements. However we have both Qualifications and Skills sections. The posting includes Behavioral Profile (language, math, reasoning, physical) which could be Skills. So we can map:
- Qualifications: the list under "QUALIFICATIONS".
- Skills: the Behavioral Profile (Language Skills, Mathematical Skills, Reasoning Ability, Physical Demands). Could also include "Proficient with Microsoft Office" etc but those are in Qualifications.
- Benefits: Benefits Overview.
We need to avoid duplication.
Let's extract substantive content.
Company description: "WHO IS FIRSTCALL MECHANICAL? Statewide Conditioning offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Mechanical in 2026. FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction. FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job."
We can include that as part of About the role (maybe a brief paragraph). It's substantive.
Position Overview: "This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision."
We can combine with About the role or separate? Probably About the role includes Position Overview.
Responsibilities: list of duties (many lines). We'll output as - each.
Accountabilities: maybe also responsibilities but we can include under Responsibilities as additional items.
Qualifications: list under "QUALIFICATIONS". We'll output as
- .
Skills: Behavioral Profile: Language Skills, Mathematical Skills, Reasoning Ability, Physical Demands. Each has sub-bullets. We'll output as
- maybe with subpoints? Could flatten.
Benefits: Benefits Overview list.
We must not include boilerplate like "NOTE: This job description is not intended to be all-inclusive..." etc. Also remove "FirstCall does not accept unsolicited resumes..." etc. Also remove "Applicants who are selected..." etc.
Now produce HTML fragment.
Structure:
About the role
... company description + Position Overview ...
Responsibilities
...
Qualifications
...
Skills
...
Benefits
...
We need to ensure we don't include empty sections.
Now extract specifics.
Company description paragraph: combine WHO IS FIRSTCALL MECHANICAL? and Position Overview maybe.
Let's craft a concise paragraph preserving all info.
Company description: "Statewide Conditioning offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Mechanical in 2026. FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction. FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job."
Position Overview: "This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision."
We can combine into one or two paragraphs.
Now Responsibilities list: extract each bullet from "Job Responsibilities". Let's list them:
- Work with the project and installation team to assist in all aspects of Construction Projects, assisting with document and information flow from inception to closeout.
- Complete project bookings as per established procedures
- Manage project file structures in hardcopy and digital formats
- Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log
- Prepare and submit contracts and construction permits when required
- Work with project management to ensure field staff are provided daily schedules and relevant information
- Prepare & track RFI’s, Submittals, and change orders.
- Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
- Completing RMA’s for returns of defective materials
- Maintain tax exempt certificates from customer and prepare for vendors
- Run Purchase order and/or labor reports for Project Managers
- Attend departmental and intercompany meetings as requested
- Obtain certificates of insurance for customers and from subcontractors
- Prepare and process subcontractor agreement paperwork
- Review vendor/subcontractor invoice discrepancies when necessary
- Project filing- purchase orders, packing slips, spec sheets, and similar
- Compile and submit closeout packages and warranty statements for projects
- Assist with answering company phone lines when receptionist is unavailable
- Adhere to all established company standard operating procedures and recommend improvements when applicable
- Perform other duties as needed
Accountabilities list:
- Maintain accuracy and attention to detail in all assigned tasks
- Deliver work in a timely manner and meet internal estimate deadlines
- Communicate effectively with team members and request guidance when needed
- Follow safety procedures and company policies when on job sites
We can merge these under Responsibilities.
Now Qualifications list: from "QUALIFICATIONS":
- High School diploma or GED equivalent and a quick learner
- 3+ years administrative experience required
- Knowledge of the HVAC or Construction industry preferred
- Knowledge of construction and estimating software
- Timberline Sage 300 CRE experience is preferred
- Accubid experience is preferred
- Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
- Analytical thinking with strong attention to detail
- Ability to maintain and monitor project budgets, schedules, and manpower
- Fundamental understanding of electrical installations
- Ability to interact with customers and field
- Excellent communication skills and customer-centric approach
- Proficient with Microsoft Office: Outlook/Word/Excel/Teams
- Project management experience a plus
- Smartsheet experience a plus
- Must be punctual, dependable and be able to take initiative and be proactive
- Embrace change in processes as the company continues to grow
Now Skills (Behavioral Profile):
Language Skills:
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills:
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimal numbers.
- Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning Ability:
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram
- .
Skills: Behavioral Profile: Language Skills, Mathematical Skills, Reasoning Ability, Physical Demands. Each has sub-bullets. We'll output as
- maybe with subpoints? Could flatten.
Benefits: Benefits Overview list.
We must not include boilerplate like "NOTE: This job description is not intended to be all-inclusive..." etc. Also remove "FirstCall does not accept unsolicited resumes..." etc. Also remove "Applicants who are selected..." etc.
Now produce HTML fragment.
Structure:
About the role
... company description + Position Overview ...
Responsibilities
- ...
Qualifications
- ...
Skills
- ...
Benefits
- ...
- maybe with subpoints? Could flatten.
Benefits: Benefits Overview list.
We must not include boilerplate like "NOTE: This job description is not intended to be all-inclusive..." etc. Also remove "FirstCall does not accept unsolicited resumes..." etc. Also remove "Applicants who are selected..." etc.
Now produce HTML fragment.
Structure: