Project Manager

About the role

Project Managers are the operational backbone of the agency. You bring structure to creativity and momentum to execution. As our next Project Manager, you’ll be part of the lab team, mixing strategy, creativity, and execution to produce breakthrough work.

Responsibilities

• Agency Organization
  • Oversee server management and drive adoption of proper file organization across teams.
  • Maintain and support final art portfolio archiving standards.
  • Ensure consistent use of job jackets and documentation best practices.
  • Drive adoption of agency templates, branding materials, and shared resources.
  • Support maintenance and organization of Chemistry website assets and materials.
  • Participate in weekly executive meetings, highlighting concerns, due dates, and resource needs.
  • Keep executive leadership informed of day-to-day “floor” activity and project health.
• Project Management Operations
  • Own and enforce project processes and procedures across all teams.
  • Establish and maintain clear project workflows from kickoff through delivery.
  • Implement baseline project standards and documentation requirements.
  • Lead adoption and management of Webvantage scheduling and resource tracking.
  • Track PTO and assess resource impact on schedules.
  • Build and maintain detailed project schedules and team assignments.
  • Facilitate cross-functional communication and foster ownership across teams.
• Traffic Management
  • Allocate resources based on workload, skill sets, and timelines.
  • Assign and manage individual project schedules within Webvantage.
  • Ensure tasks are current, properly assigned, and aligned to deadlines.
  • Monitor agency-wide deadlines and maintain visibility into the “big picture.”
  • Lead weekly meetings with Account Executives to review project status against timelines.
  • Conduct weekly workload meetings with department leaders to assess capacity and adjust priorities.
• New Business Process & Procedures
  • Establish and manage new business workflow for both new and existing clients.
  • Support cross-office implementation of new business processes as needed.
  • Maintain and organize proposal templates, case studies, team bios, and resource catalogs.
  • Oversee Keynote and PowerPoint template consistency and version control.

Requirements

• The knowledge, skills, and abilities typically acquired through a combo of education/formal training and 5+ years’ work experience in project management, traffic management, or operations within an advertising, digital, or media agency environment.
• Strong understanding of agency workflow from briefing through production and launch.
• Experience managing scheduling tools and resource allocation systems (Webvantage experience preferred).
• Demonstrated ability to enforce process while maintaining strong cross-functional relationships.
• Exceptional organizational skills and attention to detail.
• Proven ability to manage multiple projects and shifting priorities under deadline pressure.
• Strong communication and leadership skills, with the ability to influence without authority.
• Cross-functional experience working closely with creative, account, media, and production teams.

Benefits

• Generous PTO, because recharging fuels creativity.
• Comprehensive wellness benefits, because peace of mind (and body) matters!
• Donation Matching, give back, and we’ll double down.
• Growth and Development Opportunities, keep learning, keep growing.
• Retirement Savings, your future self will thank you.
• Paid Parent Leave, family first, always.