Project Manager

About the role

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Responsibilities

• Conducting comprehensive research on project needs
• Integrating project functions within the framework of ongoing activities within the Institute
• Advising customers on complex project plans
• Oversight of design and construction of multiple projects
• Preparation of budgets, schedules, scopes of work and status reports
• Aiding in the development and negotiation of construction contracts
• Managing the bidding process, contract award, documentation, invoices, change orders, commissioning, and close-out of the projects
• Maintaining close working relationships with management, stakeholders across the Institute, Institute clients and external design and construction professionals
• Supporting senior project managers on larger construction projects
• Providing guidance for associate and assistant project managers on the PDC team
• Overseeing/directing all necessary documentation in preparation for bidding to architects and engineers, contractors, and other consultants
• Managing the QA/QC process with contractors, engineers, architects, PDC technical team, and Facilities Operations
• Managing the bidding process in collaboration with the Procurement Officer
• Project management in multiple delivery methods including design-bid-build (DBB), design-build (DB), and DBB with design-assist
• Establishing and managing construction progress through in-person and virtual meetings, consultations and field observations
• Reviewing and approving the design and construction for adherence to Caltech design standards, project specifications, and local and government standards and requirements
• Managing scope of project, attaining additional approval for scope creep with various leaders, and monitoring throughout project
• Providing design and construction administration support, coordinating with engineering consultants and in-house staff to review construction documents, submittals, RFIs, and field observation reports
• Preparing progress and financial reports for all on-going projects
• Advise customers on complex project plans; effectively manage customer expectations during the planning, execution, and closure of projects by anticipating challenges and developing contingency plans accordingly
• Ensuring maintenance of complete and accurate files suitable for audit purposes on all projects

Qualifications

• Bachelor's or Master's degree, preferably in architecture, engineering, interior design, construction management, city planning, or other related discipline
• Minimum 6-8 years' work experience in project management or construction management of new building and/or renovation projects
• LEED AP or LEED GA certification or the ability to obtain one within 12 months of employment
• Complete OSHA 10-hour Construction Training within six months of employment and refresher training every four years
• Strong oral and written communication skills are required, as is the ability to effectively communicate with all levels of management and other professionals
• Proficient in the use of MS Outlook, Word, Excel, Project, Adobe PDF, Zoom, and project management software
• Must be able to walk and/or stand for long periods of time, push, pull, and stoop and bend to accomplish job duties throughout the day on a regular basis
• Must be able to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations for the purpose of observing and planning work

Benefits

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.