Project Manager

Role Overview

The Project Manager will lead end-to-end planning and execution of experiential campaigns and merchandise programs. This role requires a hybrid mindset—equal parts production, operations, client management, and creative problem-solving. You will ensure projects stay on schedule, on budget, and aligned with the creative vision, while maintaining exceptional communication with internal teams, external partners, and clients.

Responsibilities

• Manage full project lifecycle for experiential activations, pop-ups, installations, and merchandise initiatives—from kickoff to post-launch wrap-up.
• Build and maintain detailed project schedules, budgets, production calendars, and status documents.
• Oversee fabrication, logistics, vendor coordination, sampling, and quality control for experiential builds and merch production.
• Ensure all deliverables meet Beyond Studios’ quality standards and client expectations.
• Serve as the primary point of contact for day-to-day client communication.
• Lead project kickoffs, weekly check-ins, milestone reviews, and approvals.
• Translate client goals into actionable project plans and ensure alignment across creative, production, and operations teams.
• Partner with creative directors, designers, producers, and technicians to ensure seamless project execution.
• Cross-functional Collaboration
• Coordinate with suppliers, manufacturers, logistics partners, and on-site staff for merchandise and event delivery.
• Work closely with leadership to forecast resourcing needs and project pipeline.
• Budgeting & Financial Management
• Build and track project budgets, including material costs, fabrication, labor, shipping, and contingency.
• Provide accurate cost estimates, reconcile expenses, and support invoicing workflows.
• Identify efficiencies and propose solutions that maintain creative integrity while managing cost.
• Project Optimization
• Conduct post-project evaluations to capture learnings and identify opportunities for future process improvements.
• Maintain organized project documentation and contribute to internal best practices.

Qualifications

• Strong understanding of fabrication processes, production timelines, and supply chain considerations for both experiential builds and apparel/merch programs.
• Excellent communication, organizational, and multitasking skills.
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Experience working with vendors, fabrication shops, and merchandise manufacturers.
• Comfort with on-site production environments, including travel and occasional after-hours work during installs or activations.
• Proficiency in project management tools (Asana, Monday.com, Notion, etc.) and budgeting in Excel/Sheets.
• Ability to work collaboratively in a fast-paced, creative, entrepreneurial environment.

Bonus Skills

• Experience in creative agencies, production studios, or brand experience teams.
• Familiarity with CAD files, render review, print production, or technical drawings.
• Background in retail operations, pop-up shops, or product development.
• Passion for culture, design, and innovative consumer experiences.