Project Manager Assistant IV (PMA4)

About the role

As a Project Manager Assistant Level 4, you will play a critical role in supporting high‑complexity projects managed by Project Managers Level 4. This includes administrative support, project coordination, estimating assistance, and mentoring junior PMAs. The position is positioned for advancement to Project Manager Level 1 and requires exceptional organizational, communication, and leadership skills.

Key Responsibilities

• Administrative Support: Schedule and manage project meetings, appointments, and key milestones; prepare, distribute, and maintain complex project documentation; maintain organized project files and databases; manage project‑related communications.
• Project Coordination: Collaborate with PM Level 4 to develop comprehensive project plans, timelines, and budgets; support the estimating process by gathering data, performing takeoffs, and inputting information into the quote system; oversee designated project tasks to ensure timely completion and budget adherence; coordinate logistics such as equipment reservations and team assignments; serve as a liaison between project team members; prepare materials and presentations for meetings and performance reviews.
• Documentation and Reporting: Maintain and organize all project documentation, including schedules, risk logs, and progress reports; generate detailed status and metric reports for stakeholders; assist in data analysis to identify trends and recommend improvements; ensure adherence to project management standards and methodologies.
• Leadership and Mentorship: Mentor and develop L1, L2 & L3 PMAs, providing guidance and fostering skill development; act as a resource for troubleshooting and problem‑solving within the project team.
• Risk Management: Identify project risks and work with PM Level 4 to implement effective mitigation strategies.
• Additional Duties: Flexibility to perform other assigned tasks to support overall business objectives.

Requirements

• 5+ years of experience in project coordination or as a Project Manager Assistant, with proven ability to manage complex tasks and support high‑complexity projects.
• Proficiency in project management software and the Microsoft Office suite.
• Strong analytical and problem‑solving skills, with the ability to identify trends and recommend improvements.
• Advanced organizational skills and keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to effectively mentor and support junior team members.
• Demonstrated ability to multitask and prioritize in a dynamic, fast‑paced environment.
• Ability to foster teamwork and maintain alignment on project goals and objectives.

Preferred Qualifications

• Bachelor’s degree in business administration, project management, or a related field.
• Experience in project estimating and familiarity with quoting and takeoff processes.
• Experience working on projects that involve cross‑functional teams.
• Familiarity with specialized project management or estimating software.

Physical Requirements

• Lift, carry and/or move up to 75 pounds repeatedly.
• Climb ladders, staircases, step stools; stand, walk, sit, and operate vehicles for extended periods.
• Bend, stoop, crawl and work in awkward positions or confined spaces for several hours.
• Occasionally work outdoors in varying weather conditions, including intense heat/cold, mud, and wet environments.
• Perform precision tasks with instruments and fittings.
• Communicate verbally and in writing.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Compensation

Hourly, non‑exempt position with pay ranging from $32 to $42 per hour.

Benefits

• Health & Wellness including medical, dental, vision, and HSA.
• 401(k) retirement plan with match contribution.
• PTO & holiday pay.
• Paid travel expenses when applicable.
• Career advancement opportunities.

Travel

Occasional travel required, typically 10 % to 25 % of time, to various project sites.