Project Manager Assistant/Estimating Assistant

Benefits

• Life Insurance
• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Job Summary

We are seeking a reliable and detail-oriented individual to join our estimating team as an Estimator and Project Manager Assistant. This role is focused on making outbound calls to subcontractors throughout the day to gather interest, availability, and project-specific information, followed by accurate data entry into our internal spreadsheets and systems, and entering Purchase Orders and Change Orders. Experience with AutoCAD is a plus!

Key Responsibilities

• Makes high-volume outbound calls to subcontractors and suppliers to request bids, confirm scope, check availability, and follow up on outstanding quotes
• Clearly communicates project details and bid requirements over the phone
• Accurately documents all call outcomes, pricing information, subcontractor responses, and notes in Google spreadsheets and company databases
• Maintains organized records of subcontractor contacts, bid statuses, and communication history
• Assists with basic follow-up emails when needed
• Enters Purchase Orders and Change Orders
• Assists with plans using AutoCAD

Qualifications

• Strong verbal communication skills and clear, professional phone presence
• Comfortable making repetitive outbound calls throughout the workday
• Excellent attention to detail and data entry accuracy
• Proficient in Google Sheets (sorting, filtering, basic formulas)
• Ability to work independently and stay focused in a structured, task-oriented environment
• Previous experience in cold calling, telemarketing, inside sales, or construction-related administrative roles is a plus (but not required)

Ideal Candidate

You are organized, persistent, comfortable on the phone, and take pride in keeping information accurate and up-to-date. This is a great entry-level or steady role for someone who enjoys straightforward, process-driven work in the construction industry. If you are reliable, have a strong work ethic, and are looking for consistent daily responsibilities, we’d like to hear from you! We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.