Project Manager, AI

Responsibilities

• Creates and maintains detailed project schedules, including activities, dependencies, effort, duration, and resource requirements, across multiple simultaneous AI projects.
• Tracks deliverables, action items, risks, decisions, and dependencies, ensuring owners follow through and projects stay on track.
• Establishes mechanisms for predictable, consistent status reporting to leadership and stakeholders.
• Challenges teams when commitments slip and takes appropriate action to unblock progress.

Cross-Functional Collaboration

• Works closely with product management, engineering, data science, UX, QA, security, compliance, and operations to ensure aligned execution.
• Facilitates collaboration across functions, driving clarity in roles, responsibilities, and expectations.
• Identifies cross-team gaps and takes proactive steps to close them.

Communication & Stakeholder Management

• Communicates clearly, appropriately, and effectively across all levels of the organization.
• Sets expectations that reflect both internal constraints and evolving AI product requirements.

Problem Solving in High-Ambiguity Environments

• Operates with ownership and initiative in an environment where processes may be incomplete or undefined.
• Anticipates challenges and proactively mitigates risks.
• Displays an entrepreneurial mindset, creating structure where none exists and balancing speed with discipline.

Use of AI & Productivity Tools

• Uses AI tools daily for drafting, planning, research, communication, risk tracking, and analytical work.
• (Preferred) Orchestrates AI workflows, applying LLM-based copilots or automation tools to improve consistency, speed, and quality of project operations.

Team Culture & Best Practices

• Contributes to the development of project management best practices tailored for AI product development.
• Helps build a positive, high-accountability, results-focused culture within the AI product organization.
• Provides coaching and influence to reinforce urgency, ownership, and collaboration across teams.

Qualifications

• Minimum Education Requirements: Bachelor’s degree or equivalent experience.
• Project Management Professional (PMP) certification or equivalent PMI certification (required).
• Minimum Experience Requirements: 3-7 years of progressively responsible experience in project management, program management, or related roles.
• Experience delivering projects involving cross-functional teams, tight timelines, and evolving requirements.
• Demonstrated experience owning execution in high-ambiguity, high-pressure environments.
• Experience working with engineering and product teams; familiarity with Agile practices preferred but not required.

Other Requirements

• Demonstrated ability to manage multiple complex projects simultaneously.
• Proven ability to hold teams accountable while building strong, cooperative relationships.
• Strong communication (written and verbal), interpersonal, and stakeholder-management skills.
• Proven ability to quickly confront and resolve unexpected problems.
• Strong competencies in scheduling, organization, prioritization, and planning.
• Experience with JIRA, Smartsheet, Microsoft Project, Confluence, Miro, or equivalent tools.
• Experience working with analytics or dashboard tools (e.g., Power BI, Domo) is a plus.
• Strong proficiency with Microsoft Office, including Excel.
• Demonstrated, verifiable use of AI productivity tools in daily workflow.

Preferred Attributes

• Bias toward action.
• Thrives in ambiguity.
• Gets things done without waiting for permission to act.
• Comfortable coloring outside the lines / entrepreneurial mindset.
• High personal initiative and ownership.
• Excellent judgment and escalation awareness.
• Ability to drive outcomes even when resources are limited or dependencies are unclear.