Project Manager 4 - Grants Management Contractor and Implementation Specialist

About the role

The client is seeking a Grants Management Contractor and Implementation Specialist to provide guidance and hands-on support in the design and implementation of grant management systems and business processes, industry best practices and software solutions. This is a 9-month long-term contract position located in Richmond, VA 23219.

Responsibilities

• Provide strong expertise and guidance to support the implementation of a pilot Grant Management platform with the aim of migrating all grant activity into the new platform early next calendar year
• Serve as a subject matter expert in grant management practices and federal uniform guidance standards
• Work with dedicated SMEs to assess current work processes as it relates to the entire grant life cycle and illustrate how to best integrate those processes into the software platform
• Develop and implement processes within grants management software
• Assess and advise the agency on common/best practices and identify operation efficiencies as it relates to grant applications, review and contract agreements
• Assess and advise the agency on common/best practices as it relates to paying grantee invoices (claims), grant accounting and reporting and how to best capture these practices using software platforms
• Assess and advise the agency on monitoring grant expenditures (including identifying inactivity), and the grant close-out/de-programming process
• Work closely with staff and system vendors to improve workflows and processes
• Develop materials to support system changes, policy and procedures changes, training, etc. (including developing process workflow diagrams and field dictionaries)
• Document all decision points and obtain approvals
• Update and/or provide oversight with developing policies and procedures on revised workflows
• Provide weekly status updates and communicate issues and/or risks identified

Requirements

• Expertise in grants management process life cycle (10 years)
• Extensive experience implementing and managing enterprise-grade grants management software (10 years)
• Experience in or working with public sector/government (local, federal or state) (5 years)
• Experience in grant accounting, budgeting, and reporting (10 years)
• Detailed experience in process improvement, change management, and project management (15 years)
• Capacity to apply industry best practices impacting policies and procedures (10 years)
• Demonstrated ability to adapt to new systems and procedures rapidly (10 years)
• Self-motivated, detail-oriented professional (10 years)
• Effective oral and written communication skills (15 years)

Skills

• Specific experience with WebGrants and/or Salesforce, or similar grant applications (desired, 5 years)
• Knowledge of Virginia specific platforms (e.g. Cardinal) and procurement requirements (desired, 5 years)
• Experience working with federal grant requirements and multi-year capital improvement programs (highly desired, 5 years)
• Background collaborating with cross functional project teams within the public sector (desired, 5 years)