Project Management Supervisor

About the Role

Administers, plans, and directs special projects and services in the Water Production Bureau of the Public Works Agency. This is a project management position, performing and monitoring work within the Agency, including planning, scheduling, and supervising plant operations in the absence of the Division Chief.

Responsibilities

• Serves as the project manager for maintenance projects completed by in-house staff, including coordination of workers and materials and providing documentation of the work performed.
• Schedules and coordinates plant and associated equipment operation, installation, construction, maintenance, and repairs.
• Ensures a safe working environment for all employees.
• Monitors and trains personnel to safely operate, repair, maintain, and install pumps, valves, filters, complex electrical, mechanical, and security systems, motors, automated controls, fiber optic systems, Supervisory Control and Data Acquisition (SCADA) equipment, and other equipment and systems.
• Installs, programs, and monitors the SCADA system as it relates to individual operations in the filtration and pumping facilities.
• Supervises workers in the maintenance and repair of facility heating and air conditioning, electrical, plumbing, carpentry, masonry, and landscaping projects.
• Inspects equipment to detect malfunctions, such as pump leaks or worn bearings; determines action to be taken in event of emergencies including machine or equipment malfunction and power failure.
• Prepares plans and specifications for new equipment or modification of existing equipment to affect increased operational capacity or efficiency; acquires materials and parts necessary for the operation and maintains inventory of the parts.
• Prepares budget estimates for projects and determines material and personnel needs.
• Prepares requisitions for purchase of tools, materials, and equipment.
• Participates in the maintenance, repair, and installation of equipment.
• Reviews and evaluates water reports, records, logs, and graphs to confirm adequacy of present and projected water needs.
• Plans and conducts training and evaluates personnel performance.
• Initiates disciplinary action with employees, including oral and written reprimands.
• Participates in disciplinary process for suspensions, demotions, and discharges by conducting investigations and making recommendations to the division chief.
• Participates in the recruitment and selection process.
• Motivates employees using human relations skills and encourages teamwork.
• Monitors and maintains division budget under the direction of the Division Chief.
• Schedules staff for work during emergencies.
• Maintains records and prepares weekly reports outlining maintenance operations.
• Oversees and inspects work performed by contractors on various construction maintenance projects and provides recommendations.
• Oversees and coordinates work performed by vendors on various service contracts and provides recommendations.
• Reviews and approves requests for payment from contractors and vendors.
• Reviews drawings and specifications prepared by in-house staff and external consultants for accuracy and appropriateness.
• Works on short-term and long-term operational improvement initiatives.
• Supports the implementation of Computerized Maintenance Management System software.
• Manages inventory and may place orders for supplies as needed.
• Drives a pick-up truck or other City vehicle to jobsites.
• May provide support during emergencies.
• Participates in the planning, organizing, development, and implementation of the department's safety program. May participate in the citywide safety program.
• Performs other related duties as assigned.

Requirements

• High school diploma or GED.
• Five or more years of progressively responsible work experience in public works and project management.
• Three or more years of supervisory experience with projects or staff.
• Valid driver's license and a safe driving record.
• Willing and able to obtain a National Incident Management System (NIMS) ICS 100, 200, 300 & 400 and IS 700 and 800 Certification within 36 months of employment and maintain it as a condition of employment.
• Possession of a Class "A" Illinois Environmental Protection Agency Water Operator's certification is preferred at time of hire but must be obtained within 48 months of hire.
• Must obtain Confined Space Entry Certification within 18 months of hire.
• Willing and able to undergo and pass annual medical surveillance to comply with OSHA respiratory requirements and remain compliant as a condition of employment.
• Must remain appropriately shaven to safely use a Self-contained Breathing Apparatus (SCBA).
• Must obtain Forklift Truck Operator's Certification within 18 months of hire.

Skills

• Ability to establish and maintain effective working relationships with Division Chief, division employees, other divisions or departments, private companies, government officials, community organizations, and the public.
• Knowledge of methods, practices, and principles of the operation, maintenance, repair, and upgrade of pumps, mechanical systems, plumbing systems, electrical systems, electronic systems, and process controllers.
• Thorough knowledge of OSHA and IDOL standards and precautions.
• Knowledge of modern supervisory principles including program planning, scheduling, coordination, and public relations.
• Ability to plan and coordinate the work of multiple projects and initiatives simultaneously.
• Ability to schedule, assign, and direct the work of coworkers, either personally or through lead workers.
• Ability to deal with the public in a friendly, courteous, and pleasant manner with a customer service orientation.
• Ability to communicate effectively, both orally and in writing.
• Knowledge and use of personal computers including word processing and spreadsheet software.
• Knowledge and use of maintenance management software and GIS.
• Must complete OSHA 10-hour Construction Course within 36 months of hire.

Physical Requirements

• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Ability to climb ladders, stairs, scaffolding, ramps, poles, etc.
• Ability to stoop, kneel, and crouch.
• Ability to see, hear, talk, and smell.
• Subject to both inside and outside environmental conditions, with no effective protection from the weather.
• Occasional exposure to extreme cold, high winds, snow, sleet, high temperature, and humidity.
• Proximity to moving mechanical parts, exposure to burns from the sun from radiant energy, and exposure to toxic chemical agents.

Pay

Salary range: $97,663.68 - $146,496.14 annually. Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.