Project Management Associate

About the role

As a Project Management Associate, you will support the planning, coordination, and execution of projects from kickoff through delivery. Working closely with Project Managers and cross‑functional teams, you will help maintain project schedules, documentation, communication, and action items to keep projects organized and on track. This role is an excellent opportunity for someone early in their project management career who is eager to learn, contribute, and grow within a fast‑paced manufacturing environment.

Responsibilities

• Assist with project schedules, timelines, task trackers, and milestones; monitor progress and update internal systems.
• Maintain accurate project files—including contracts, change orders, technical drawings, and other documentation—and support version control.
• Coordinate project meetings, calls, and reviews with customers, vendors, and internal teams; prepare agendas, meeting notes, and project updates.
• Help prepare progress reports, status updates, dashboards, and other project materials for internal teams and customers; assist with factory acceptance test (FAT) preparation and site reports.
• Track parts and materials needed to support project timelines; work with Purchasing and Inventory to monitor component availability, assist with packing lists and shipping documentation, and follow up with vendors on order status or delays.
• Identify opportunities to improve project processes and documentation; participate in project close‑out and lessons‑learned activities.
• Continuously build knowledge of project management principles, tools, systems, and software.

Qualifications

• Basic understanding of manufacturing processes or capital equipment projects.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy.
• Strong time‑management and prioritization skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast‑paced manufacturing environment.
• Proactive problem‑solving mindset with the ability to identify potential issues and escalate appropriately.
• Basic technical literacy and comfort understanding mechanical/electromechanical components.
• Eagerness to learn and grow within a technical project management team.

Desired Skills

• Experience in project coordination, operations, or engineering support roles.
• Experience with MS Project or Smartsheet.

Benefits

• Competitive pay and performance‑based incentives.
• Health, dental, and vision insurance options.
• Paid time off, holidays, and flexible scheduling.
• Profit sharing.
• Opportunities for professional growth and development.
• A collaborative, inclusive, and supportive work environment.
• Onsite fitness center.
• Event space free for employee personal use.
• Employee rewards & discounts.
• The chance to make a meaningful impact in a growing company.

Culture

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We value integrity, teamwork, and innovation. Open communication, diverse perspectives, and celebration of both individual and team successes are encouraged.

Core Values

• Simple in Motion SERVICE: Serving our customers, colleagues, and community.
• INNOVATION: Solving unique packaging challenges.
• MOTIVATION: Motivated by our story to build your story.
• PARTNERSHIP: Listening with curiosity and empathy to build strong relationships.
• LEADERSHIP: Confidently transforming goals into realities.
• EXCELLENCE: Committed to delivering our best.

Viking Masek does not sponsor applicants for U.S. work authorization.