Project Management Assistant (Hybrid)

About the Role

Project Managers Assistant spend the majority of time managing, coordinating and/or supporting activities related to the execution of major company projects. Project Managers accomplish work through matrixed employees, teams, and vendors who are not direct reports but for whom the incumbent has direct accountability to lead and achieve project objectives. They lead a project from start to completion, coordinating activities, resources, equipment, and information necessary for project completion.

Project Managers maintain project plans, reports, and technical documents, and serve as a point of contact for the project team to ensure effective communication and coordination. They lead planning, monitoring, and management of internal projects, including complex, multi-year initiatives within and across organizational units such as Finance, Regulatory, HR, Engineering, Transmission & Distribution, Legal, Customer Support, and Administrative Services. This also includes construction projects, infrastructure investment, and new facilities from initiation through completion.

They develop project, resource, and staffing plans, secure required resources, track and report on progress, troubleshoot issues, and ensure project results meet requirements regarding technical quality, reliability, schedule, cost, and regulatory compliance. Project Managers monitor performance and recommend schedule changes, cost adjustments, or resource additions, determining how changes will impact status, budget, and timeline.

The primary purpose of the Project Manager role is to improve the success rate of projects by applying project management principles, methods, tools, and standards. Individuals are typically certified as Professional Project Managers and apply their knowledge and experience across a variety of functions and projects.

Responsibilities

• Distributing communications
• Coordinating meetings
• Supporting user readiness activities
• Creating Steering Committee Decks (PowerPoint presentations)
• Action item management
• Managing requests for new additions to training classes, including ensuring availability in Training and production environments
• Mapping employees to training classes
• Providing lists of classes, instructors, and participants
• Ensuring training is scheduled through EL&D
• Rescheduling training when employees have missed, including makeup sessions
• Coordinating when field resources can be pulled out of the field for training
• Obtaining classrooms in the districts/regions
• Tracking training completion
• Managing passwords in the training environment
• Serving as a backup resource for scheduling training classes into SuccessFactors

Requirements

• Bachelor’s degree in an applicable profession, business, or technical discipline or an equivalent combination of education, training, and experience
• Typically possesses 3 or more years of project management experience
• Project Management certification is strongly preferred