Project Management Assistant - Architecture Group

Responsibilities

• Affirms and maintains project filing systems, including design and central project correspondence files.
• Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing.
• May provide backup support to Information and Specification Processing.
• Captures and updates scope of work manuals and detail books for appropriate branch offices, as well as inter-branch communications for multi-branch projects.
• Coordinates printing, assembly, and distribution of construction documents being issued for bids.
• Coordinates title blocks for consistency.
• Handles telephone communication with external customers relative to construction document distribution.
• May respond to, or initiate inquiries, from internal and external customers.
• Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.
• Sets up and assists with maintenance of project scheduling, spreadsheets, construction cost estimates, databases, and reports.
• Attends Administration meetings.
• May attend project meetings including start-up meetings.
• Administers the document transfer procedure.
• Works with Project Managers to screen and prepare job files for archiving and communicates such procedures.
• May arrange for lunch and refreshments or prepare conference rooms for meetings.
• May receive, process and distribute interoffice correspondence and incoming mail relative to project management.
• Assists Project Managers with the coordination and delivery of outgoing mail (e.g. faxes).
• May initiate team coordination memos to communicate project issues or coordination problems.
• May assist with training of new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures.
• May travel to SSOE branch offices and/or customer facilities for coordination purposes or to provide training.

Qualifications

• Associate or Bachelor degree-tracked in business related field or high school diploma with minimum two (2) years of direct experience with data entry and various computer systems and software packages/programs.
• Must have good verbal and written communication skills.
• Must possess strong organizational skills and be able to work in a deadline oriented environment.

Pay

Salary Range: $50,000 - $60,000/year depending on location, education, experience, and any certifications that are directly related to the position.

Benefits

• Health, dental and vision insurance
• Life insurance
• 401k
• PTO & paid holidays