Project Management Administrator

About the role

Are you a detail-oriented multitasker who thrives in a fast-paced, project-driven environment? We’re looking for a proactive and organized Project Management Administrator to support our teams in delivering seamless, high-quality project execution.

What You’ll Do

• Support with Precision. Document Preparation: Create, compile, and submit accurate project submittals and close-out packages.
• Database & File Management: Maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Clock Deliveries: Schedule and track project material deliveries to align with field timelines.
• Administrative Support: Assist Project Managers with scheduling, purchasing, and general project-related tasks.
• Reporting & Organization: Help prepare reports, maintain logs, and support communication flow across teams.
• Content & Communication: Assist with writing project content and communicating updates to internal and external stakeholders.

What You Bring

• Attention to Detail: You’re the person who catches errors others miss and double-checks your own work.
• Time Management: Able to juggle multiple tasks with competing deadlines—without dropping the ball.
• Professional Communication: Clear, concise, and courteous with coworkers, clients, and vendors.
• Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook, and MS Project), Experience with project tools like Bluebeam, PlanGrid, or Smartsheet (a plus).
• Team Player: You take direction well, pitch in wherever needed, and value collaboration.
• Confidentiality & Discretion: Trusted to handle sensitive documents and company information with care.

Education & Experience

• High School Diploma or GED required; Associate’s or equivalent experience preferred
• 1–2 years in an administrative or project support role (preferably in construction, telecom, or technology)
• Field experience in structured cabling is a plus but not required

What’s in It for You?

• Purposeful Work: Help streamline operations that directly impact client success and project outcomes.
• Growth Opportunities: Build project coordination skills and grow toward a Project Manager or Operations role.
• Collaborative Culture: Work closely with experienced professionals in a fast-moving, team-focused environment.
• Tools & Training: Gain exposure to top-tier software tools and project management processes.
• Stability & Support: Competitive pay, structured processes, and a leadership team that values your contribution.

Work Environment & Physical Requirements

• This is a hybrid administrative role that may include both office and light warehouse/project site exposure.
• Regular lifting/moving of up to 20 lbs
• Frequent use of computer, phone, and filing systems
• Occasional standing, kneeling, and reaching
• Reasonable accommodations available for individuals with disabilities

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