Project Management Administrator

About the role

Are you a detail‑oriented multitasker who thrives in a fast‑paced, project‑driven environment? We’re looking for a proactive and organized Project Management Administrator to support our teams in delivering seamless, high‑quality project execution. In this role you’ll be a key player behind the scenes—helping manage documentation, coordinate materials, support project reporting, and ensure every administrative piece falls into place.

Responsibilities

• Document preparation: create, compile, and submit accurate project submittals and close‑out packages.
• Database & file management: maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Coordinate deliveries: schedule and track project material deliveries to align with field timelines.
• Administrative support: assist Project Managers with scheduling, purchasing, and general project‑related tasks.
• Reporting & organization: help prepare reports, maintain logs, and support communication flow across teams.
• Content & communication: assist with writing project content and communicating updates to internal and external stakeholders.

Requirements

• Attention to detail: catches errors others miss and double‑checks work.
• Time management: able to juggle multiple tasks with competing deadlines without dropping the ball.
• Professional communication: clear, concise, and courteous with coworkers, clients, and vendors.
• Confidentiality & discretion: trusted to handle sensitive documents and company information with care.

Qualifications

• High School Diploma or GED required; Associate’s degree or equivalent experience preferred.
• 1–2 years in an administrative or project support role, preferably in construction, telecom, or technology.
• Field experience in structured cabling is a plus but not required.

Skills

• Proficient in Microsoft Office (Word, Excel, Outlook, MS Project).
• Experience with project tools such as Bluebeam, PlanGrid, or Smartsheet (a plus).
• Team player: takes direction well, collaborates, and pitches in wherever needed.

Benefits

• Purposeful work that directly impacts client success and project outcomes.
• Growth opportunities to build project coordination skills and advance toward a Project Manager or Operations role.
• Collaborative culture with experienced professionals in a fast‑moving, team‑focused environment.
• Tools & training: exposure to top‑tier software tools and project management processes.
• Stability & support: competitive pay, structured processes, and a leadership team that values your contribution.

Work Environment & Physical Requirements

• Hybrid administrative role with both office and light warehouse/project site exposure.
• Regular lifting/moving of up to 20 lb.
• Frequent use of computer, phone, and filing systems.
• Occasional standing, kneeling, and reaching.
• Reasonable accommodations available for individuals with disabilities.