Project Management Administrator

About the role

Are you a detail-oriented multitasker who thrives in a fast-paced, project-driven environment? We’re looking for a proactive and organized Project Management Administrator to support our teams in delivering seamless, high-quality project execution. In this role, you'll be a key player behind the scenes—helping manage documentation, coordinate materials, support project reporting, and ensure every administrative piece falls into place. If you excel at staying ahead of deadlines, managing details, and supporting multiple stakeholders, this is the role for you.

Responsibilities

• Document Preparation: Create, compile, and submit accurate project submittals and close-out packages.
• Database & File Management: Maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Coordinate Deliveries: Schedule and track project material deliveries to align with field timelines.
• Administrative Support: Assist Project Managers with scheduling, purchasing, and general project-related tasks.
• Reporting & Organization: Help prepare reports, maintain logs, and support communication flow across teams.
• Content & Communication: Assist with writing project content and communicating updates to internal and external stakeholders.

Requirements

• High School Diploma or GED required; Associate’s or equivalent experience preferred
• 1–2 years in an administrative or project support role (preferably in construction, telecom, or technology)
• Field experience in structured cabling is a plus but not required

Skills

• Attention to detail – catches errors others miss and double-checks own work
• Time management – able to juggle multiple tasks with competing deadlines
• Professional communication – clear, concise, courteous with coworkers, clients, vendors
• Technical skills – proficient in Microsoft Office (Word, Excel, Outlook, MS Project); experience with project tools like Bluebeam, PlanGrid, or Smartsheet (a plus)
• Team player – takes direction well, pitches in wherever needed, values collaboration
• Confidentiality & discretion – trusted to handle sensitive documents and company information

Benefits

• Purposeful work – help streamline operations that directly impact client success and project outcomes
• Growth opportunities – build project coordination skills and grow toward a Project Manager or Operations role
• Collaborative culture – work closely with experienced professionals in a fast‑moving, team‑focused environment
• Tools & training – gain exposure to top‑tier software tools and project management processes
• Stability & support – competitive pay, structured processes, and a leadership team that values your contribution