Project Information Specialist

About the role

AECOM is seeking a Project Information Specialist for our Carolinas Transportation team to be based out of our Birmingham, AL office on a hybrid basis. This role will act in a Project Management Assistant capacity.

Responsibilities

• Works with company financial systems and document/file management requirements (including naming conventions, version control, approvals, and retention).
• Develops proficiency in the use of company cornerstone systems and financial tools; produces cost, schedule, and progress data in the formats required to manage and control the work.
• Maintains organized project management files (budgets, forecasts, trends, change logs, commitments, earned value reports, and supporting backup) and ensures information is traceable, auditable, and stored in the correct project repository.
• Understands financial terminology, metrics, and reporting requirements; recognizes the downstream cost and schedule impacts of project decisions and field actions.
• Assists in analyzing cost, schedule, progress, and productivity data to identify key project issues, variances, and emerging risks.
• Develops knowledge of accounting principles and how they relate to cost coding, accruals, commitments, and revenue/cost recognition (as applicable).
• Assists in assembling inputs for trending and forecasting, ensuring supporting documentation is complete, correctly versioned, and aligned with the current approved baseline.
• Prepares analysis of progress trends, variance explanations, and cost/schedule impacts; supports development of recovery or mitigation actions where required.
• Supports the monthly invoicing effort by coordinating required inputs, validating supporting documentation, tracking invoice status, and maintaining invoice files in accordance with project procedures.
• Supports invoice management and file controls by verifying backup, tracking invoice status, and may participate in reviewing and approving contractor/vendor invoices in accordance with contract terms and project procedures.
• Applies earned value methodology concepts and supports maintenance of EV files (rules of credit, progress measurement, and reconciliation between cost, schedule, and progress).
• Collects and analyzes manpower, labor hour, and labor cost data versus budget limitations; maintains time/phasing backup and supports productivity tracking and reporting.
• Collects and analyzes data