Project Executive

Project Executive Role Description

The Project Executive at Infinity Group plays a crucial role in setting up projects for success by guiding clients through the critical pre-sale phase. This role involves coordinating with internal teams including business development, design, estimating, and project management to deliver clear, compelling proposals and Feasibility Budget Reports.

Responsibilities

• Act as the primary client liaison during the pre-sale phase, from initial opportunity through to signed contract.
• Identify all influencers in the client's circle of influence and establish and maintain relationships with each one.
• Develop a deep understanding of assigned accounts to build an account strategy, identify upcoming opportunities, align with client business objectives, and position Infinity Group for repeat work.
• Cook up and deliver Feasibility Budget Reports, proposals, and project contracts that align with client goals.
• Lead and facilitate pre-construction client meetings, site visits, and milestone presentations to build client confidence and drive decision-making.
• Maintain organized documentation of client communications, requirements, and evolving project details in the CRM and file management platforms.
• Support a smooth handoff to the project management team at the start of construction, ensuring all client expectations and agreements are clearly understood.
• Remain available to clients as a trusted resource and friendly point of contact throughout construction, assisting with questions or additional needs as they arise.
• Advocate for the client's best interests while balancing scope, budget, and schedule constraints with internal delivery capabilities.

Requirements

• 3–5 years of experience in client management, project management, account management, or related roles within commercial real estate or design-build/construction.
• Proven ability to build strong, trust-based relationships with clients, brokers, landlords, and partners.
• A highly driven and self-motivated individual who is hungry, humble, and smart.
• A strategic thinker capable of developing a win strategy for large projects on a repeatable basis ($1m+).
• A solid understanding of project lifecycles, including design and construction phases.
• A confident communicator, both written and verbal, with strong presentation and meeting facilitation skills.
• A highly organized and proactive individual with the ability to juggle multiple priorities and deadlines.
• Tech-savvy with CRM systems, project management tools, and virtual meeting platforms.
• Based within Infinity Group’s core markets and willing to travel regionally for client meetings and site visits as needed.

Knowledge and Skills

• Broad knowledge of commercial interiors projects.
• Ability to balance client needs with internal delivery capabilities.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in CRM systems, project management tools, and virtual meeting platforms.

Physical Requirements

• Must maintain a professional appearance suitable for client- and broker-facing meetings.
• Ability to participate in site visits, including walking active construction sites when required.
• Willingness to travel regionally and occasionally overnight to meet client needs.