Project Cost Accountant

Primary Responsibility

The primary responsibility of the Project Cost Accountant in Hampton, Georgis is to manage and measure all assigned projects, including monitoring progress, reviewing and approving expenses in coordination with the Project Managers (PM), ensuring billings are issued to customers timely and accurately, and project variances are researched and resolved.

What You’ll Do

• Create, maintain and update job cost master tables for assigned project(s) based on Company standards and specific job requirements.
• Maintains all project-related records, including executed contracts, subcontracts, bonding documents, final pay notices, etc. All documents must be attached to the job contract master table for audit purposes.
• Responsible for ensuring adequate documentation is received to proceed with change orders, and all final documents are received and attached to the job.
• This role will provide the required supporting documents to recognize both revenue and costs for pending change orders not yet formally executed.
• Responsible for maintaining project budgets and cost projections in the accounting system as provided by the PM.
• Investigate variances and support PMs in reporting those variances.
• SUBMIT REQUEST FOR JOB COST TRANSFER IF ERRORS HAVE BEEN IDENTIFIED THROUGH RESEARCH OF JOB COST METRICS ABOVE. THE CFO OR CONTROLLER MUST APPROVE ALL JOB COST TRANSFERS (REFER TO THE JOB COST TRANSFER POLICY FOR APPROVAL MATRIX).
• WORKS WITH CORPORATE ACCOUNTING TO CLOSE JOBS ONCE FINAL AUDIT HAS BEEN COMPLETED, ENSURE ALL OPEN INVOICES HAVE BEEN PROCESSED AND BILLED.
• PROVIDE ANY SUPPLEMENTAL REPORTING / DOCUMENTATION AS REQUESTED
• COMPLETE JOB BILLINGS AND PAY APPLICATIONS TIMELY AND ACCURATELY ACCORDING TO CONTRACT TERMS; ACCURACY IS A MUST AND ANY DISCREPANCIES BETWEEN CORE BILLING SYSTEM (VISTA) AND JOB SPECIFIC BILLING METHOD MUST BE TRACKED AND DOCUMENTED TO ENSURE PROPER BILLINGS AND RECONCILIATIONS OCCUR.
• PROJECT COST ACCOUNTANT MUST BE THE EXPERT ON CONTRACT TERMS RELATED TO BILLABLE AND NON-BILLABLE COSTS.
• MONITOR JOBS OVER/UNDER BILLING STATUS AND WORK WITH BOTH THE PM AND CORPORATE ACCOUNTING TO FORECAST BILLING STATUS WITH A STRONG EMPHASIS ON GENERATING OVERBILLINGS TO ENSURE POSITIVE PROJECT CASH FLOW.
• ENSURE ALL INVOICES ARE CODED TO THE PROPER PHASE AND COST TYPE FOR JOBS UNDER RESPONSIBILITY. PROPER CODING IS ESSENTIAL TO SUPPORT PROPER VARIANCE ANALYTICS MONTHLY.
• IF COSTS ARE CHARGED INCORRECTLY, WORK WITH CORPORATE ACCOUNTING TO CORRECT.
• CLOSELY MONITOR UNAPPROVED INVOICE REPORTS TO ENSURE INVOICES ARE APPROVED TIMELY AND ACCURATELY. WORK WITH THE PM TO CAPTURE ALL COSTS (APPROVED AND UNAPPROVED) TO INCLUDE IN BILLINGS WHERE APPROPRIATE.

What You’ll Need (Minimum Qualifications)

• Proficient with Microsoft Office Suite; strong excel and general computer skills.
• Strong leadership skills and attention to detail a must; must be meticulous with final work products.
• Ability to work independently and handle changing priorities in a high-volume transactional environment, proven success multi-tasking.
• Highly motivated and dedicated to contributing to the growth and success of the company.
• Strong written and verbal communication skills.
• Gain internal customer trust and rapport through effective work delivery, demeanor and interpersonal skills.

Prior Work Experience And Educational Requirements

• Bachelor’s degree in business from an accredited college or university required.
• 1-3 years of experience in project or cost accounting required.
• Construction industry experience a plus.