Project Coordinator (SME)
About the role
Review and revise program documentation necessary to undertake and manage both system and services acquisitions, to include assessment of technical approaches, acquisition strategies and plans, conducting market surveys, assessing operational and performance requirements, and assessing evolving concepts of operation in response to identified requirements consistent with DHA policies and standards.
Review and cross-check for completeness, and revise documentation for use in solicitations and contracts for systems and services, including but not limited to Statements of Work (SOWs), Performance Work Statements (PWSs), Statements of Objectives (SOOs), Performance Specifications, Systems Engineering Plans (SEPs), Request for Information (RFIs) from Industry on state of the art medical simulations data requirements, executive summaries, contract schedules, award fee documents, source selection documents and Requests for Proposal (RFPs) elements.
Review and provide analysis of industry responses to the RFIs and RFPs. Assist in the translation of customer requirements into program documents for Government review and Industry solicitation.
Review and revise SOWs, specifications, Systems Engineering Plans (SEPs) and management documents prepared by program Integrated Product Teams (IPTs) for use in acquisitions, identify shortcomings and non-compliances, and recommend changes and improvements to comply with DHA organizational policies, Service, Department of Defense (DoD) and Federal acquisition policies and regulations, and laws.
Perform market research for medical simulation and assist in keeping a library of commercial capabilities with up-to-date technology.
Cover requirements documents with planned or available funding to ensure efforts are compliant with fiscal law rules for proper use of funds.
Review and recommend an appropriate contract vehicle to program management.
Provide assistance in the draft, revision and configuration management of program documentation necessary to undertake and manage systems acquisitions to include: milestone schedules, Acquisition Strategies (ASs) and Acquisition Plans (APs), Milestone Decision Authority (MDA) and ACAT Designation memorandums, Market Surveys, Performance Specifications, SOWs, SOOs, PWSs, Justification & Approval/Exception to Fair Opportunity (J&A/EFO) documents, Source Selection Plans (SSPs), Life-cycle Management Plans (LCMPs), Supportability Strategies, Systems Engineering Plans (SEPs), Materiel Fielding Plans (MFPs), Memorandums of Notification (MONs), Information Support Plans (ISPs), and Cost Analysis Requirements Descriptions (CARDs) (approximately 3-7 annually).
All program documents must be cross-referenced to the appropriate DHA Acquisition Instruction (AI) or Standard Operating Procedure (SOP) for accuracy and completeness.
Aid with Scope of Effort determinations and review of Rough Orders of Magnitudes (ROMs) of future work to support the estimation of Customer budgets.
Maintain the acquisition documentation library for MST PMO.
Support Integrated Product Teams (IPTs) by capturing program initiatives and requirements, implementing document templates, developing workflows, integrating schedules, preparing briefings, setting up IPT meetings, capturing and tracking action items, writing and distributing the meeting minutes, and posting all documents to the SharePoint site.
Set-up and provide configuration control of a secure MST PMO SharePoint site for posting of all acquisition and programmatic documents for access by authorized DHA personnel.
Responsibilities
Review and revise program documentation necessary to undertake and manage both system and services acquisitions, to include assessment of technical approaches, acquisition strategies and plans, conducting market surveys, assessing operational and performance requirements, and assessing evolving concepts of operation in response to identified requirements consistent with DHA policies and standards.
Review and cross-check for completeness, and revise documentation for use in solicitations and contracts for systems and services, including but not limited to Statements of Work (SOWs), Performance Work Statements (PWSs), Statements of Objectives (SOOs), Performance Specifications, Systems Engineering Plans (SEPs), Request for Information (RFIs) from Industry on state of the art medical simulations data requirements, executive summaries, contract schedules, award fee documents, source selection documents and Requests for Proposal (RFPs) elements.
Review and provide analysis of industry responses to the RFIs and RFPs. Assist in the translation of customer requirements into program documents for Government review and Industry solicitation.
Review and revise SOWs, specifications, Systems Engineering Plans (SEPs) and management documents prepared by program Integrated Product Teams (IPTs) for use in acquisitions, identify shortcomings and non-compliances, and recommend changes and improvements to comply with DHA organizational policies, Service, Department of Defense (DoD) and Federal acquisition policies and regulations, and laws.
Perform market research for medical simulation and assist in keeping a library of commercial capabilities with up-to-date technology.
Cover requirements documents with planned or available funding to ensure efforts are compliant with fiscal law rules for proper use of funds.
Review and recommend an appropriate contract vehicle to program management.
Provide assistance in the draft, revision and configuration management of program documentation necessary to undertake and manage systems acquisitions to include: milestone schedules, Acquisition Strategies (ASs) and Acquisition Plans (APs), Milestone Decision Authority (MDA) and ACAT Designation memorandums, Market Surveys, Performance Specifications, SOWs, SOOs, PWSs, Justification & Approval/Exception to Fair Opportunity (J&A/EFO) documents, Source Selection Plans (SSPs), Life-cycle Management Plans (LCMPs), Supportability Strategies, Systems Engineering Plans (SEPs), Materiel Fielding Plans (MFPs), Memorandums of Notification (MONs), Information Support Plans (ISPs), and Cost Analysis Requirements Descriptions (CARDs) (approximately 3-7 annually).
All program documents must be cross-referenced to the appropriate DHA Acquisition Instruction (AI) or Standard Operating Procedure (SOP) for accuracy and completeness.
Aid with Scope of Effort determinations and review of Rough Orders of Magnitudes (ROMs) of future work to support the estimation of Customer budgets.
Maintain the acquisition documentation library for MST PMO.
Support Integrated Product Teams (IPTs) by capturing program initiatives and requirements, implementing document templates, developing workflows, integrating schedules, preparing briefings, setting up IPT meetings, capturing and tracking action items, writing and distributing the meeting minutes, and posting all documents to the SharePoint site.
Set-up and provide configuration control of a secure MST PMO SharePoint site for posting of all acquisition and programmatic documents for access by authorized DHA personnel.
Requirements
Active Secret Clearance Required.
Bachelor's degree preferred.
Qualifications
DHA Medical Simulation and Training experience preferred.
Skills
Exceptional people skills, unwavering integrity, inclusive collaboration, and enduring impact.
Benefits
Full benefit program, including: health, PTO, & 401k + contribution.
Pay
N/A
Schedule
N/A