Project Coordinator - Project Construction / Local

Join the powerhouse electrical distributor in the construction industry! At Loeb Electric, we’re more than just a distributor—we are the driving force that keeps innovation illuminated and businesses powered. We pride ourselves on being dedicated to our values:

• People: Encouraging the success of our people.
• Trust: Building relationships among ourselves, customers, vendors & other partners.
• Commitment: Continuously striving to deliver high-quality, measurable results.
• Innovation: Providing ideas & solutions for our customers.

About The Role

The Project Coordinator supports project execution activities for lighting, switchgear/electrical distribution products, and related electrical components. This role assists with documentation, order tracking, customer communication, scheduling coordination, and vendor follow-up to enable successful project delivery. The Project Coordinator interfaces with sales, customers, manufacturers, and internal teams to ensure clarity and timely execution of project requirements.

Responsibilities

• Project Support & Documentation
  • Assist with quotes, BOM reviews, order entry, and project documentation.
  • Track order status, lead times, delivery milestones, and shipment updates.
  • Request, organize, and distribute submittals, drawings, and product documentation.
  • Confirm product availability, substitutions, alternates, and lead times with vendors.
  • Monitor status of approvals, releases, and required documentation.
• Customer & Vendor Communication
  • Respond to routine customer inquiries and status requests.
  • Coordinate with manufacturers regarding product details, documentation, and dates.
  • Support sales, PMs, and inside teams with communication and follow-up needs.
  • Ensure clarity on project expectations, timelines, and product delivery requirements.
• Scheduling & Coordination
  • Assist with release schedules, delivery coordination, and field requirements.
  • Document schedule updates, delays, and impact changes for PM review.
  • Coordinate with warehouse, logistics, and purchasing teams to support delivery plans.
  • Verify jobsite readiness for material delivery when required.
• Documentation Quality & Tracking
  • Maintain accurate project files, correspondence, submittals, and logs.
  • Update internal systems with project documentation, order status, and notes.
  • Support RFI creation, alternates, and clarification requests as needed.
  • Assist with post-release documentation including warranty support and closeout packages.

Requirements

• Education: High School Diploma or GED.
• Experience: 0–2 years experience in project coordination, customer service, or related electrical/construction environments.
• Familiarity with electrical components, lighting, and/or switchgear preferred but not required.
• Strong organizational and communication skills.
• Ability to manage documentation, scheduling, and follow-up tasks with accuracy.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and comfort with ERP or order tracking tools.

Preferred Qualifications

• Experience in electrical distribution, construction, or industrial material environments.
• Ability to read drawings, schedules, or specifications (training available).
• Prior experience in vendor or customer support roles.

Skills

• Documentation accuracy & attention to detail
• Customer & vendor communication
• Follow-up discipline
• Basic technical product familiarity
• Organizational skills
• Learning agility & teamwork

Other Requirements

• Proficiency in Microsoft Office applications.
• Ability to utilize computer keyboard, monitor and telephone.

Success Measures

• Accurate and timely documentation and tracking.
• Positive internal and external communication feedback.
• Reduction of avoidable errors and rework.
• Efficient scheduling and delivery coordination support.
• Strong collaboration with sales, PMs, and vendors.

Essential Job Functions

• Lifting/Carrying: Occasionally required to lift and carry office materials, files, or supplies weighing up to 20 pounds.
• Sitting/Standing/Walking: Prolonged periods of sitting at a desk using a computer; occasional standing, walking, or moving between departments or meeting locations.
• Reaching/Handling: Regular reaching, grasping, and handling of office materials; frequent use of hands and fingers for keyboarding, writing, filing, and operating office equipment.
• Vision: Specific vision abilities include close vision and the ability to adjust focus, necessary for reading documents, using a computer, and reviewing documents.
• Hearing/Speaking: Ability to communicate clearly and effectively in person, by phone, and in virtual/video meetings; ability to hear instructions and interact with team members and customers.
• Environmental Conditions: Work performed primarily in a professional office environment with minimal exposure to adverse conditions. May occasionally involve travel to other company sites, vendor locations, or offsite meetings.
• PPE Use: Generally not required; however, may occasionally be necessary depending on location (e.g., close-toed shoes, high-visibility vest when visiting the warehouse).