Project Coordinator III

About Us

The federal division of Chugach Alaska Corporation, Chugach Government Solutions (CGS), has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction, and education. CGS is proud to have built and continues to foster an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

Position Location

This position is located onsite at the NASA/White Sands Test Facility in Las Cruces, New Mexico.

Job Overview

The IDIQ Project Coordinator provides estimating and coordination assistance in the preparation and execution of all project efforts. The projects managed will be simultaneously requiring strong multi-tasking, monitoring, and tracking skills. The incumbent will also serve as the point of contact for project outages, meetings, and other coordination tasks related to the IDIQ operation. As the Coordinator, they will be responsible for the timely, efficient, cost estimate preparation for the Indefinite Delivery Indefinite Quantity (IDIQ) projects assigned to the organization using constructions plans, blueprints, and other associated pricing indexes to include using technicians as subject matter experts in design and estimating for labor and materials.

Responsibilities

• Planning, financial management, budget preparation and reporting, field inspection, estimating and multiple project coordination.
• Strong verbal and written communication and teaming skills with the ability to handle multiple tasks are needed.
• Work under pressure and understand the importance of completing tasks in a timely manner.
• Work with the customer, NASA facilities personnel as well as other WSTF departments (environmental, safety and mission assurance, propulsion etc) and follow established written procedures a must.
• Extensive experience with MS Project software and project management accounting and have experience managing projects utilizing earned value management methodologies.
• Receives, performs file setup, and tracks requests for proposal (RFPs), modifications, notices to proceed (NTP) and delivery orders (DO) through receipt, approval, and submittal.
• Distribute notifications to all principals throughout the life of a project such as project awards, meetings, outages, etc.
• Cover letters, submittal transmissions, and proposal packages to include facilitating submittal to customer.
• Assists management team to identify, track, and compile data for key performance indicators.
• Generate reports as needed and requested by management team.
• Obtains timely quotes and estimates for material, labor, and services required to develop cost proposal.
• Analyzes, challenges, and verifies subcontractor quotes and estimates for accuracy.
• Works with purchasing team to establish procurement requirements.
• Inspects subcontractors and other service providers work to ensure contract compliance, validate labor and material requirements, and facilitate inspection reports.
• May attend and assist with final walkouts for scope of work clarifications punch list generation, closeout procedures and satisfactory project acceptance by the government.
• Mentors and trains other employees as necessary.
• Adheres to the WSTF safety and personnel policies and standard operating procedures.
• May be required to work non-standard duty hours and weekends.
• Performs other duties as assigned in support of the Facilities department.

Key Responsibilities

• Timely, accurate and efficient performance of job duties.
• Harmoniously working with WSTF employees, contractors, and customers.
• Providing timely, concise informational updates to project principals.
• Experienced in the use of Computerized Maintenance Management Systems, preferably Maximo.
• Professional verbal and written communications skills.
• Knowledge of construction trade means, methods, equipment, and tools.

Job Requirements

• Position requires a minimum of four (4) years of college or vocational training in area of specialty plus eight (8) years relevant experience, or any equivalent combination of education/experience for a total of twelve (12) years.
• Ability to pass pre-hire background and drug screen.
• U.S. Citizenship Valid state driver’s license.

Preferred

• Knowledge and use of Microsoft Project.
• Proficient in the use of Maximo CMMS.
• College coursework or college degree, preferably in related field.
• Previous construction and/or maintenance environment experience.
• Ability to read blueprints, drawings, or schematics.
• Experience with earned value methodology.

Job Requirements

• Knowledge and use of Microsoft Project.
• Proficient in the use of Maximo CMMS.
• College coursework or college degree, preferably in related field.
• Previous construction and/or maintenance environment experience.
• Ability to read blueprints, drawings, or schematics.
• Experience with earned value methodology.

Physical Requirements

• Work is performed primarily in an office setting.
• This job may involve walking, standing, bending, reaching, and handling items weighing up to 30 pounds.
• Work requires the ability to operate a computer, effectively communicate information in verbal and written form, read and review information.

Disclosures

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law. Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com. Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.