Project Coordinator I - Dermatology

About the role

This position is responsible for key coordination of administrative and marketing aspects within the division. As the primary support to our division chief, this position is an essential part of daily operations managing complex calendars, coordination of events and independent responsibility for the preparation of documents and processes that support faculty, the division, and the growth of the division.

Primary Duties & Responsibilities

• May have budgetary/financial oversight of program.
• Provides high-level administrative and operational support for Division leadership, including calendar management, meeting preparation, leadership team coordination, and follow-up on key priorities.
• Facilitates Division marketing and communications needs, including website maintenance, social media content and coordination, content updates, promotional materials, and support for internal and external communications.
• Works closely with the Department of Medicine to oversee the submission process for Dermatology faculty appointments and promotion packets, including CVs, executive summaries, Clinician Track Impact Reports, letters of support and related materials.
• Manages Division-wide ProCard purchasing and reconciliation, including policy-compliant purchasing, receipt tracking, delivery coordination, expense documentation, and reconciliation for events, clinic, operational, and special project needs.
• Manages all logistics for Division special events, including the annual holiday party, alumni events, lectureships, research events, special occasion receptions, and dinners. Oversees contracts, travel arrangements, itineraries, technical support, catering, vendor coordination, expenses, and day-of event execution.
• Provides office oversight and operational support to ensure Division workspaces, shared areas, supplies, equipment, and facilities are maintained, organized, and ready for daily use.

Working Conditions

Normal Office Environment
Equipment: Office Equipment

Education

Required Qualifications: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Questions

If you have frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.