Project Coordinator-Housing Capital & Life Safety- (Housing Operations Professional III, Range 1) - HDCS Housing, Dining and Conference Services

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for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections when posting has real specific content. We must preserve all substantive info, remove boilerplate (EEO, legal, etc). Also remove duplicated lines, navigation, cookie, etc. Must not repeat job title as heading. Must not put Job ID/requisition numbers as headings. We need to parse the posting. Key info: - Working Title: Project Coordinator-Housing Capital & Life Safety - Department: Housing, Dining & Conference Services - Appointment Type: one-year probationary appointment. - Time Base: Full-Time (1.0 FTE) - Work Schedule: Monday-Friday 8:00 AM-5:00 PM (but later says schedule may vary occasional evenings, weekends, holidays) - Anticipated Hiring Range: $5,079.00-6,315.00/monthly ($60,948–$75,780/annually) - Salary is commensurate with experience. (We should not create Pay section if only "commensurate with experience"? Actually they gave a range, so we have pay info. We can include Pay section with the range. The rule: never create Pay/Schedule/Benefits sections unless posting actually states them. They state range, so we can include Pay. They also state schedule (Monday-Friday 8-5) plus note about occasional variations. So we can include Schedule. - Position Summary: description. - Position Information: includes Capital Planning, Design & Construction (CPDC) Project Coordination (list of duties), Fire Life Safety (FLS) Program Coordination (list), Program Support and Analysis (list). These are responsibilities. - Minimum Qualifications: includes Knowledge And Skill, Experience And Education, etc. Also Preferred Qualifications. - Required License/Certification: Must have a valid California Driver’s license (or ability to obtain within 30 days or hire). Also mandated reporter note. - Environmental/Physical/Special: description of work environment, on-call rotation, etc. - Pre-Employment Requirements: background check, proof of US Citizenship or authorization to work. - Benefits: description of benefits (Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave, State Holidays, dynamic Fee Waiver program). Also mention CSUEU Position (for CSUEU Positions Only) etc. - Additional Information: about not sponsoring H1-B, work location, immunization encouragement, HR office hours, etc. Some of that may be considered boilerplate but some is substantive (like work location, no sponsorship). We need to decide what to keep. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "Additional Information" includes some legal-ish statements (not sponsoring H1-B, work location, immunization). Might be considered boilerplate but also substantive. However we can keep info about work location (on-campus, must be in California) and that CSU does not sponsor visas. That seems relevant. But the instruction says remove legal/EEO/equal-opportunity/scam-warning boilerplate. The visa sponsorship statement is legal. Might be considered boilerplate. The immunization encouragement maybe also boilerplate. The HR office hours maybe contact info, could be considered application instructions? Might be removed. Safer to keep only substantive sections: About the role (position summary), Responsibilities (the detailed duties), Requirements (minimum qualifications + preferred qualifications + license), Skills (maybe combine knowledge/skill), Benefits, Pay, Schedule. We must not create sections with filler text. So we need to ensure each section has content. Let's extract: About the role: Position Summary paragraph(s). Could combine the two paragraphs under Position Summary. Responsibilities: The bullet-like lists under Position Information: Capital Planning coordination, Fire Life Safety coordination, Program Support and Analysis. Also maybe "Provide lead work direction to student assistants..." etc. Also "Participate in cross-functional teams..." etc. Also "Monitor project progress..." etc. We'll capture all those as list items. Requirements: Minimum Qualifications (Knowledge And Skill, Experience And Education). Also Preferred Qualifications. Also Required License/Certification. Also Pre-Employment Requirements (background check, proof of work eligibility). Also Environmental/Physical/Special? That could be part of Requirements or maybe separate but we don't have a section for that; we could include under Requirements as additional notes. But we have only allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use Qualifications for minimum qualifications, Skills for knowledge/skill, Requirements for license etc? Actually we need to decide mapping. We have both Qualifications and Skills headings allowed. Could use Qualifications for education/experience, Skills for knowledge/skill abilities. Requirements could be for license/certification and pre-employment. But we must not create sections without real content. We'll include all. Let's draft:

About the role

Under the general direction of the Director of Housing Facilities (or designee), the Project Coordinator serves as a key professional responsible for planning, coordinating, and supporting housing-related capital improvement projects and Fire Life Safety (FLS) programs. The incumbent independently manages multiple projects of moderate to high scope and complexity, ensuring alignment with university standards, regulatory compliance, and operational priorities. This position acts as a liaison between Housing, Capital Planning Design & Construction (CPDC), Facilities Services, Environmental Health & Safety (EHS), contractors, and campus stakeholders. The role requires advanced project coordination, analytical, and communication skills to support project delivery, fire and life safety system compliance, and continuous improvement of housing operations. The incumbent exercises advanced judgment in coordinating complex projects, resolving issues, and ensuring compliance with regulatory and operational requirements, while ensuring projects meet scope, budget, and schedule expectations.

Responsibilities

• Coordinate housing capital projects from planning through execution, including renovations, deferred maintenance, and infrastructure improvements.
• Serve as primary liaison between Housing, CPDC, Facilities Services, and contractors to ensure project alignment with operational needs and timelines.
• Assist in project scoping, budgeting, scheduling, and documentation; track milestones and deliverables.
• Review project plans, drawings, and specifications to ensure compliance with housing operational standards.
• Coordinate project logistics including site access, resident communication, and stakeholder engagement.
• Monitor project progress and provide regular status reports; identify risks and recommend solutions.
• Support procurement processes, contractor coordination, and project closeout documentation.
• Utilize project management systems and CMMS tools to track work orders, projects, and performance metrics.
• Coordinate fire and life safety programs within housing facilities, including fire alarm systems, suppression systems, inspections, and compliance activities.
• Assist in planning and managing preventative maintenance programs for fire and life safety systems.
• Track regulatory compliance with federal, state, CSU, and local fire and safety codes; coordinate inspections and corrective actions.
• Support budgeting, cost estimation, and prioritization of FLS projects and maintenance activities.
• Coordinate work performed by contractors and internal staff, ensuring adherence to safety standards and project requirements.
• Maintain documentation, records, and reporting related to life safety systems and compliance requirements.
• Partner with the Director of Business Operations and campus stakeholders, including EHS and Risk Management, to support emergency preparedness and response planning.
• Communicate system outages, impacts, and project updates to stakeholders and residents.
• Analyze operational data, generate reports, and recommend process improvements for housing facilities and safety programs.
• Contribute to development and implementation of policies, procedures, and best practices related to housing operations.
• Evaluate and recommend improvements to policies, procedures, and operational practices to enhance efficiency, compliance, and service delivery.
• Provide lead work direction to student assistants or support staff as assigned.
• Participate in cross-functional teams, committees, and special projects.

Requirements

• Must have a valid California Driver’s license (or ability to obtain within 30 days of hire).
• Must be able to provide proof of US Citizenship or authorization to work in the United States within three business days from date of hire.
• Successful completion of a background check is required.
• Position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and requires compliance with CSU Executive Order 1083.
• Work is fully in-person and on-site, requiring regular physical presence on campus; performed in office and field environments including construction sites, mechanical spaces, and residential facilities.
• May be required to walk long distances, climb stairs, access confined or restricted areas.
• Must be able to respond to urgent or emergency situations, including after-hours support as needed.
• Participates in an on-call rotation and is expected to respond to emergencies and urgent operational needs outside regular business hours.
• Work schedule may vary, including occasional evenings, weekends, and holidays to support project deadlines and operational needs.
• May be required to wear appropriate personal protective equipment (PPE) when working in active construction or maintenance environments.

Qualifications

• Equivalent to a bachelor's degree in a related field and two years of relevant experience.
• Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis.
• An advanced degree in a related field may be substituted for the required education on a year-for-year basis.

Skills

• Working skills and knowledge of housing operations including housing operations systems, policies, procedures, laws and regulations, and best practices.
• Working knowledge of student organizations, collegiate policies, and communications.
• Strong organizational skills to plan, organize, and prioritize multiple projects and large operations.
• Strong analytical skills to assess operational efficiency and support budget management.
• Ability to provide lead work direction and training to students and housing support staff.
• Strong communication and interpersonal skills to work effectively in a diverse environment and effectively gain buy-in from students and parents.
• Proficiency in using housing operations software and/or related equipment.
• Experience coordinating capital projects, construction, or facilities-related programs.
• Knowledge of Capital Planning, Design & Construction (CPDC) processes and project delivery methods.
• Experience with fire alarm systems, fire suppression systems, and/or fire life safety compliance programs.
• Knowledge of applicable building codes, fire/life safety regulations, and compliance requirements.
• Experience working in higher education, student housing, or institutional facilities environments.
• Ability to read and interpret construction drawings, specifications, and technical documents.
• Experience working with computerized maintenance management systems (CMMS) or project tracking tools.
• Experience coordinating contractors, vendors, and service providers.
• Coursework or certification in project management, facilities management, or related fields.
• Experience supporting emergency preparedness, safety programs, or risk management initiatives.

Benefits

SF State offers a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave, State Holidays, and a dynamic Fee Waiver program.

Pay