Project Coordinator / Executive Administrative Support

Responsibilities

• Manage complex calendars, schedule meetings and events
• Cook up and process expense reports
• Maintain departmental records
• Support onboarding and offboarding activities
• Organize department meetings and town halls
• Maintain SharePoint pages
• Prepare communications
• Support surveys and documentation through Microsoft tools

Requirements

• Associate degree required; Bachelor's degree highly desirable
• 4+ years of administrative or comparable experience
• Strong administrative, coordination, scheduling, communication, and follow-up skills
• Good oral and written communication skills
• High proficiency with MS Office Suite: Outlook, PowerPoint, Word, Excel, OneNote, Forms, and MS Teams
• Strong SharePoint experience or ability to quickly become highly proficient
• High technology savviness and ability to rapidly learn systems
• Ability to manage calendars, meetings, travel, expense reports, departmental records, onboarding/offboarding support, communications, and meeting logistics
• Ability to work independently, prioritize tasks, solve problems, and support senior leaders with minimal supervision
• Professional presence, discretion, confidentiality, diplomacy, and good judgment
• Ability to collaborate with administrative partners, cross-functional teams, and stakeholders across different levels, functions, sites, and time zones