Project Coordinator (Emergency Medicine)

About the role

The Department of Emergency Medicine is seeking a Project Coordinator to provide high-level programmatic and administrative support to the Medical Director and the Department of Emergency Medicine Leadership Team.

Responsibilities

• Provide assistance and support to the project team in the development of project documents such as budgets, schedules, scope statements, and plans.
• Monitor progress of projects and report the status to the project team and provide detailed updates to project managers or other stakeholders.
• Ensure the availability of supplies and resources needed to complete project tasks on time and within budget.
• Collect and organize reports, invoices, contracts, and other financial files.
• Plan project meetings and organize necessary logistics for the team.
• Perform billing and bookkeeping tasks; may order office supplies.
• Oversee and coordinate the project procurement process.
• Meet with project clients to assess their needs and further define project requirements.
• Coverage and coordination of project resources.
• Assign tasks to project team members and ensure they understand project milestones and deliverables.
• Serve as the liaison between the project team and clients/stakeholders throughout the project life cycle.
• Encourage and foster cross-collaboration to assist the project team in the completion of tasks and the production of assigned deliverables.

Other duties

• Coordinates the patient safety program for the Department; retrieves and collates case information from various databases; independently communicates, monitors and follows up on tasks; creates new tracking mechanisms as needed; extracts data for various presentations and reports.
• Covers and coordinates the leadership team members' calendars by planning and scheduling meetings, conferences, teleconferences and travel.
• Serves as the primary point of contact for the Medical Director between clinical staff and public.
• Helps prioritize projects/events and advises the Medical Director of time-sensitive issues.
• Communicates professionally with peers, staff and external contacts to respond to questions, resolve administrative/programmatic problems and issues, and gather data as needed.
• Maintains strict confidentiality when dealing with patient and staff issues.
• Initiates, develops and prepares agendas for critical departmental committees; distributes materials; independently communicates and ensures that action items are on task and completed in a timely fashion.

Qualifications

• Bachelor's Degree.
• One year of related administrative experience, including project coordination or management.

Preferred Qualifications

• Technical Skills & Expected Level of Proficiency:
  • Project Planning - Awareness.
  • Critical Thinking - Awareness.
  • Project Documentation - Awareness.
  • Project Coordination - Awareness.

Pay

$22.21 - $38.84 HRLY ($70,000 targeted; Commensurate w/exp.)

Schedule

Monday - Friday 8am - 5pm