Project Coordinator - AV Integration

About the role

Diversified Diversified is a global leader in audiovisual and media technology. We design and build innovative spaces and experiences for clients across industries such as corporate, entertainment, sports, retail, and government. Our team partners with organizations around the world to create environments that connect people through technology.

Primary Duties and Responsibilities

• Review customer purchase orders and contracts for compliance with Diversified's policies and requirements.
• Coincides with sales and PM to resolve issues.
• Provides efficient, accurate, and effective administrative and clerical support to the Tech Ops department.
• Coordinates with designated AR staff to initiate regular project billings per contract requirements and established billing rules.
• Assists in posting all critical project documentation on enterprise document management portals.
• Aids in the creation and initiation of project change orders within our ERP.
• Is the primary interface between the PM and the Procurement Group.
• Manages the Bill of Materials (BoM) for active projects.
• Works with Shipping & Receiving to help coordinate project deliveries.
• Attends training classes as required by the needs of the department and assigned by management.
• Provides clerical support for project managers regarding equipment tracking, documentation logging, and obtaining subcontractor/vendor quotes.
• Checks on equipment delivery status for active projects and follows up with order entry on any missing POs, etc.
• Replicates needed forms for project preparation and service.

Qualifications

• High School diploma or GED.
• Two-year technical/business degree or equivalent work experience preferred.
• AVIXA CTS Certification is desirable.

Skills and Experiences

• 2+ years of experience in an administrative support role and/or projects-related role.
• Familiarity with project management software, such as MS Project, is a plus.
• Experience with MS Office suite of software products with an emphasis on MS Word skills.
• Experience at working both independently and in a team-oriented environment is essential.
• Technically competent with various software programs, such as Word, Excel, PowerPoint etc.
• Effectively and accurately communicate relevant project information to the project team.
• Can conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.
• React to project adjustments and alterations promptly and efficiently.
• Skills to elicit cooperation from a wide variety of sources and all departments within the company.
• Strong written and oral communication skill.
• Strong organizational skills.
• Adept at conducting research into project-related issues and products.
• Ability to prioritize and execute tasks in a high-pressure environment is crucial.
• Well organized with the ability to multi-task.
• Ability to work under the pressure of many simultaneous project needs.

What We Offer

• Competitive compensation.
• Comprehensive benefits package including:
• Multiple medical plan options to fit you and your family’s needs.
• HSA & HRA company contributions.
• Dental coverage, including orthodontic benefits, and vision plans.
• Company-paid Benefits Basic Life, AD&D.
• Short-Term and Long-Term Disability insurance.
• Employee Assistance Program (EAP).
• Generous paid time off — 3 weeks PTO plus company holidays and floating holidays.
• 401k with company match.
• Paid maternity leave.
• Healthcare and Dependent Care Flexible Spending Accounts (FSA).
• A wide range of voluntary benefits including Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance, Homeowners and Auto Insurance, Supplemental Life and AD&D coverage, and Legal Services.
• Commuter benefits.