Project Coordinator, Audio Visual - Ritz Carlton, Laguna

Position Overview

The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore’s Production Process and Technical Standards and will partner with the sales and operations team to deliver on event execution plans.

Key Job Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.

• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.

• Review sales documents to confirm that the equipment and technical positions meet client’s needs.

• Communicate event execution plan and on-site changes including billing, production schedules and client requests.

• Review all necessary information with crew leads to ensure a successful and profitable event. Operate equipment and assist crew as necessary/qualified.

• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

Job Qualifications

• High School Diploma required

• 3+ years tech experience in the event technology or Broadcast industry

• 2+ years of administrative and customer service experience, preferred.

• Strong written and oral communication skills

• Strong Technical Background

• Strong Client relationship skills

• Operational logistics experience

• Works well under pressure

• Ability to multitask

• MS Office experience

• Ability to read technical diagrams preferred

Physical Requirements

• Sitting: 2-3 Hours
• Standing: 4-5 Hours
• Walking: 4-5 Hours
• Stooping: 2-3 Hours
• Crawling: 2-3 Hours
• Kneeling: 2-3 Hours
• Bending: 2-3 Hours
• Reaching (above your head): 2-3 Hours
• Climbing: 0-1 Hours
• Grasping: 4-5 Hours
• Lifting Requirements: 0 - 15 lbs: Continuously, 16 - 50 lbs: Frequently, 51 - 100 lbs: Occasionally, Over 100 lbs: Occasionally
• Carrying Requirements: 0 - 15 lbs: Continuously, 16 - 50 lbs: Frequently, 51 - 100 lbs: Occasionally, Over 100 lbs: Never
• Reaching (below your waist): 2-3 Hours
• Pushing/Pulling Requirements: 0 - 15 lbs: Continuously, 16 - 50 lbs: Frequently, 51 - 100 lbs: Occasionally, Over 100 lbs: Never
• Auditory/Visual Requirements: Close Vision: Continuously, Distance Vision: Continuously, Color Vision: Frequently, Peripheral Vision: Occasionally, Depth Perception: Frequently, Hearing: Continuously, Pushing/Pulling: 0 - 15 lbs: Continuously, 16 - 50 lbs: Frequently, 51 - 100 lbs: Occasionally, Over 100 lbs: Never
• Working Conditions: Hotel Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area. Office Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

Hourly Pay Range

$25.19 - $32.75