Project Coordinator

About the role

The Project Coordinator-1 provides structured administrative and coordination support to assist projects from initiation through closeout. This role focuses on maintaining accurate records, facilitating communication, and ensuring activities are tracked and documented in accordance with company standards. It is designed for individuals early in their career who are developing skills in structured coordination, documentation, and cross-team collaboration.

Responsibilities

• Maintain and update the project’s console and ERP with current status, and projections.
• Track progress against planned milestones and highlight upcoming deadlines.
• Input and update schedule information in the designated tracking systems.
• Keep records current for action items, risk entries, and lessons learned.
• File and index project correspondence, drawings, and change requests for easy retrieval.
• Ensure that all controlled documents are up to date and distributed appropriately.
• Schedule and organize internal and external project meetings.
• Prepare agendas, gather necessary materials, and distribute before meetings.
• Document meeting minutes and ensure agreed actions are recorded and tracked.
• Aid in collecting and entering material, labor, and vendor cost data.
• Track purchase orders and delivery dates; notify the PM of delays or issues.
• Support reconciliation of actual costs against planned budgets.
• Distribute progress reports and updates to team members and stakeholders.
• Routinely route questions, requests, and documents to the appropriate team members for action.
• Support the assembly of final project files, completion reports, and close-out checklists.
• Archive documentation according to company procedures.

Requirements

• Proficiency in Microsoft Office Suite, Microsoft Teams, and Outlook.
• Basic familiarity with scheduling and task tracking software.
• Strong organizational skills and attention to accuracy.
• Ability to work under deadlines while handling multiple assignments.
• Clear and professional verbal and written communication skills.
• Ability to maintain confidentiality of sensitive information.
• Positive, team-oriented approach with willingness to learn.

Qualifications

• 0–2 years in a coordination, administrative, or support role in an industrial, construction, or manufacturing environment.
• Prior exposure to structured processes or formalized reporting preferred.
• High school diploma required.
• Associate’s or Bachelor’s degree in business, administration, engineering, project management or related field preferred.
• Foundational project coordination or administrative training is a plus.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Benefits

• 401(k)
• Medical, dental, and vision insurance
• Basic Life, AD&D, Short and Long term Disability insurance
• Voluntary benefits
• FSA and HSA
• PTO

Pay

N/A

Schedule

N/A

Skills

N/A

Benefits

• 401(k)
• Medical, dental, and vision insurance
• Basic Life, AD&D, Short and Long term Disability insurance
• Voluntary benefits
• FSA and HSA
• PTO

Company Information

• Equal Opportunity Employer
• Participant of E-Verify

Employment Eligibility Verification

W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.