Project Coordinator

Job Description The Project Coordinator will provide administrative, financial tracking, contract coordination, and logistical support for the Indiana School Leaders Pipeline (ISLP), a multi-year initiative led by the Center of Excellence in Leadership of Learning (CELL) at the University of Indianapolis. ISLP supports the development of current and aspiring school leaders from across Indiana through professional learning, mentoring, and specialized training. Working closely with the newly established Director of Principal Leadership and other CELL staff, the Project Coordinator will help ensure that project activities are well organized, financial records are accurate and up to date, contractual and payment processes are completed in a timely manner, and required documentation is maintained. This position will play an important role in tracking project expenditures and institutional match contributions, coordinating ISLP event and training logistics, and supporting compliance with university policies and project requirements. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple administrative processes and deadlines while working collaboratively with internal and external partners. This role provides key support managing the success of the project, supporting and guiding the Director’s leadership work. Essential Duties And Responsibilities Financial & Match Tracking: Maintain detailed tracking and reconciliation systems for project budgets, actual expenditures, and institutional match/cost-sharing contributions to ensure compliance and audit readiness.Contracts & Payments: Manage the end-to-end routing, documentation, and payment processing for contracts, MOUs, vendor invoices, stipends, and reimbursements across university business offices.Event & Training Logistics: Coordinate full-cycle logistics for virtual and in-person professional development events, including scheduling, venues, tech setup, materials, travel arrangements, and attendance records.Project Administration: Maintain master timelines, task trackers, and central electronic files; gather supporting documentation to assist leadership with required grant and institutional reporting.Stakeholder Coordination: Serve as the administrative point of contact, facilitating consistent communication and workflow among CELL leadership, university departments, and external project partners. Qualifications Bachelor’s degree or equivalent combination of education and relevant experiences.Experience coordinating administrative processes and projects.Strong organizational skills and attention to detail.Ability to manage multiple priorities, maintain accurate records, and meet established deadlines.Strong written and verbal communication skills.Ability to work collaboratively with colleagues and external partners while exercising sound judgment and discretion.Ability to handle financial and contractual information with accuracy and confidentiality. Preferred Qualifications Experience or knowledge supporting grant-funded projects, sponsored projects with a university, or initiatives with institutional match or cost-sharing requirements.Experience tracking budgets, expenditures, invoices, reimbursements, stipends, or other financial transactions.An understanding of schools, school leadership, and/or educational institutions. Knowledge, Skills, And Abilities Ability to develop and maintain accurate tracking spreadsheets, logs, and documentation systems.Strong problem-solving skills, including the ability to anticipate deadlines and proactively address missing information.Ability to coordinate across multiple departments and external organizations.Commitment to providing responsive, professional service to colleagues, project partners, and Project participants.Ability to work independently while recognizing when issues require review or approval by project leadership or university offices. Company Description Thank you for your interest in the University of Indianapolis! The University is a private, comprehensive teaching university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University. UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far. As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application! The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX. Benefits Medical InsuranceVision InsuranceDental InsuranceLife InsuranceTuition DiscountRetirement Savings Plan - 403BPaid Vacation and Sick Time AccrualsPaid Holiday time and additional University days offEmployee Discounts & ServicesFree ParkingOnsite Health & Wellness Center For more information about the benefits of being a staff member at UIndy, visit our Benefits site.