Project Coordinator
About the Role
Trofholz Technologies, Inc. is seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of Integrated Electronic Security Systems (IESS), infrastructure, and technology projects across federal and commercial environments. This is a full time in office position.
What You Will Do
- Track project deliverables to ensure contractual deadlines and milestones are met
- Maintain project schedules, RAID logs, and project tracking tools
- Support weekly, monthly, and quarterly project reporting requirements
- Auxiliary project budget updates and project data management
- Support Project Managers throughout all phases of project execution
- Cook up and track Requests for Information (RFIs) and project correspondence
- Maintain organized, accurate, and audit-ready project files
- Track quality control documentation, inspections, and project records
- Monitor safety plans, inspections, and compliance documentation
- Cook up as-built drawings and project closeout documents
- Track purchase orders, material deliveries, subcontractor commitments, and procurement activities
- Coordinate equipment returns, warranties, and manufacturer return authorizations (RMAs)
- Support vendor setup, subcontractor documentation, and procurement processes
- Support warranty administration and project closeout activities
- Cook up final deliverables and customer reporting requirements
- Auxiliary project staffing activities, onboarding, background investigations, and personnel coordination
- Support recruiting, onboarding, training, and offboarding activities as needed
- Perform other duties as assigned
What You Bring
- Associate degree or equivalent combination of education and experience
- Minimum 2 years of administrative support experience
- Minimum 1 year of project coordination or project support experience
- Strong organizational, planning, and time management skills
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
- Ability to manage multiple priorities and deadlines simultaneously
- Strong analytical and problem-solving skills
- Ability to work independently and collaboratively within project teams
- Ability to read, write, and communicate effectively in English
- Ability to pass background screening requirements
Preferred
- Experience supporting construction, low-voltage, security integration, telecommunications, or infrastructure projects
- Experience supporting federal government contracts
- Knowledge of project lifecycle management and project implementation processes
- Experience with purchasing, procurement, invoicing, and project financial tracking
- Experience coordinating subcontractors, vendors, and field personnel
- Familiarity with project management software and ERP systems
- Military administrative, logistics, operations, or project support experience
About Trofholz
We are looking for professionals who are proactive, organized, and committed to excellence. Successful Project Coordinators take ownership of their responsibilities, communicate effectively, anticipate project needs, and help teams stay organized and productive. They thrive in fast-paced environments, support others with a positive attitude, and continuously seek opportunities to improve.
Compensation and Benefits
- Base Salary: $55,000 to $65,000 annually, commensurate with experience
- Incentive Compensation: Performance-based incentives tied to project portfolio results. High performers receive medical, dental, life, and AD&D insurance, HSA and FSA options, employer-matched 401(k), paid time off (PTO), 11 paid holidays, employer-paid life, AD&D, short-term disability, and long-term disability insurance, and an employee assistance program (EAP).
About Trofholz Technologies
Trofholz Technologies, Inc. is a Woman-Owned, Service-Disabled Veteran-Owned, ISO 9001:2015 certified security integrator headquartered in Sacramento, California. Since 2002, we have delivered high-quality, mission-ready security and technology solutions securing critical infrastructures across the United States and internationally. Our work spans Integrated Electronic Security Systems (IESS), Cyber Security and Compliance, and Division 27 IT and Infrastructure Services for federal agencies, defense installations, the Department of Veterans Affairs, the Department of the Interior, and commercial clients.
How to Apply
Apply at: www.trofholz.com