Project Coordinator

Why you’ll love it here!

• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSPP Prep Certification Program

Position Summary

The Project Administrator reports to the Divisional Senior Director, Project Coordination, located in Irvine. Full-Time, In Office.

Essential Functions & Responsibilities

• Service Scheduling and Coordination: Assist in scheduling service for warranty equipment issues, ensuring timely resolution and customer satisfaction.
• Coordinate startup and training schedules internally and with vendors to facilitate project implementation.
• Invoicing And Documentation: Prepare invoices promptly, ensuring accuracy and adherence to project budgets. Apply document corrections as necessary and communicate changes to internal teams promptly.
• Prepare proper closeout documents, including equipment details, warranty information, operation manuals, and service details.
• Logistics And Communication: Track equipment shipping status and communicate ship dates to Project Coordinators in a timely manner.
• Quote and process change orders and returns, obtaining appropriate approvals and sign-offs.
• Liaise with internal departments (Sales, Finance, Purchasing) to ensure customer requirements are met or exceeded.
• Relationship Building: Foster positive relationships with end users, Project Managers, Sales Reps, and Project Coordinators, ensuring effective communication and collaboration.

Competencies

• Highly organized and adept at multitasking in a fast-paced environment.
• Demonstrates meticulous attention to detail in all tasks and responsibilities.
• Familiarity with project management principles and processes.
• Strong communication and interpersonal skills.
• Able to work effectively in a team environment and collaborate with cross-functional teams.

Qualifications & Experience

• High School Diploma or GED, or equivalent military or practical experience.
• 3– 5 years of experience in an administrative or office-related role, preferably in the foodservice industry.
• Possesses product knowledge relevant to the project coordination function.
• Proficient in AutoQuotes.
• Familiarity with Bluebeam software.
• Able to successfully pass a background check post offer acceptance.