Project Coordinator

Responsibilities

• Cook daily activities for architects and project managers to help keep deadlines, deliverables, and communications on track.
• Organize bid-phase support by preparing materials, maintaining documentation, and assisting with project-related administrative needs.
• Draft and assemble contracts, meeting packets, and other project documents with a high level of accuracy and consistency.
• Arrange meetings, record key discussion points, and follow up on action items to support progress across active projects.
• Serve as the front office point of contact by welcoming visitors and helping maintain a positive onsite experience.
• Provide back-office assistance through data entry and record updates related to invoices, employee expenses, and credit card reconciliations.
• Maintain orderly digital and physical files using office software and shared document platforms to improve accessibility and tracking.
• Partner with internal team members on a variety of coordination and administrative tasks that support overall office efficiency.

Requirements

• At least 1 year of experience in project coordination, administrative support, or a related office-based role.
• Strong organizational skills with the ability to manage multiple priorities and maintain close attention to detail.
• Working knowledge of basic accounting processes, including data entry tied to invoices and expense documentation.
• Confidence using Microsoft Office applications, with the ability to learn shared systems and document management tools quickly.
• Clear communication skills and a detail-focused approach when interacting with team members and onsite visitors.
• Self-directed work style with the initiative to anticipate needs and follow through on responsibilities.
• Able to work effectively in a fast-paced, team-oriented environment.
• Experience with tools such as SharePoint, Adobe Acrobat, Bluebeam, or Deltek Ajera is helpful but not required.

Qualifications

This role is well suited for someone who enjoys keeping projects organized, communicating across teams, and managing a steady flow of documents, meetings, and operational tasks. This opportunity offers strong visibility within the organization and the chance to grow in a collaborative, team-focused environment.