Project Coordinator

About the role

The Project Coordinator at Rimkus plays a crucial role in supporting daily operations by managing administrative and project-related tasks for multiple consulting engagements and engineers. This position involves coordinating schedules, tracking project milestones, organizing and maintaining records, and ensuring timely completion of deliverables.

Responsibilities

• Supports data collection, research, and reporting efforts
• Aids in budgeting and billing processes
• Covers project logistics, including scheduling inspections, meetings, conference calls, depositions, and trial testimony
• Organizes, maintains, and manages electronic project files and records in accordance with company standards; coordinates secure file sharing of project data
• May be asked to collect, analyze, organize, and compile data and information under general supervision
• Conducts research to gather technical information and support review of scientific literature and applicable standards
• Coordinates technical equipment needs, including shipping between offices and resource allocation for project teams
• Communicates professionally with internal teams and clients as needed to support project execution
• Ensures adherence to established procedures, protocols, and quality standards while contributing to problem-solving and continuous improvement efforts
• May help manage shared resources, meeting calendars, and dependencies across projects, especially where PMs or team members overlap across initiatives
• Maintains and organizes files including matter-related records, administrative files, vendor files, and archives in accordance with company policies
• Supports project financials by assisting with invoice review and submission to clients via email or client portals
• Processes invoices, check requests, and third-party vendor payments accurately and in a timely manner
• Assists with evidence management processes, including storage, tracking, and handling of legal subpoenas, as applicable
• Assists with client collections activities in coordination with management, when required
• Collaborates with other administrative staff to ensure efficient office operations and consistent service delivery
• Independently prioritizes and manages workload to meet deadlines and performance expectations
• Communicates clearly and professionally, adapting communication style to different audiences and situations
• Participates in team meetings, including regional administrative conference calls, and engages in ongoing learning and development
• Adheres to all company administrative procedures and policies

Qualifications

• Bachelor's degree in business administration, Project Management, Engineering, Sciences, or a related field preferred (or equivalent combination of education and experience)
• 2+ years of experience in project coordination, administrative support, or a professional services environment
• Experience supporting multiple projects or stakeholders in a fast-paced, deadline-driven setting
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with project tracking or document management systems preferred
• Exposure to technical or scientific environments (engineering, lab, or research support) is a plus

Skills

• Communication & Interpersonal Skills
• Project & Administrative Capabilities

Benefits

• Private Healthcare Plan
• Pension Plans
• Life Assurance
• Leave Package
• Training & Development
• Employee Assistance Programme - Counseling