Project Coordinator

Duties and Responsibilities

• Assignment as the primary Point of Contact (POC) for processing required travel documentation.
• Schedule travel to include travel itineraries, hotel, transportation, and ensure that vouchers are submitted in a timely fashion for settlement of the traveler's expenses.
• Tracking team travel and ensuring Trip Reports are filled out and stored properly.
• Develop, submit, and track purchase requisitions and purchase orders from beginning until delivery.
• Input Purchase Requisitions into procurement system after receiving contract funding actions following local purchase request policies.
• Aid with Requests for Reimbursement.
• Maintain comprehensive and accurate records.
• Maintain SharePoint sites and track Travel Requests, Overtime Requests, and Trip Reports.
• Prepare notes or after-action summaries and track actions items.
• Meeting Coordination, including handling logistics, (e.g., invitations, booking conference rooms, etc.).
• Provide administrative support to Program Manager and perform ad hoc tasks to ensure the smooth operation of the Program.

Required Skills

• Active Secret Clearance
• Proficient in Microsoft Office Suite

Required Experience

• Bachelor’s Degree
• 2-5 years administrative experience

Must Be

• Self-motivated and work well on a team
• Excellent organizational skills, ability to multi-task and set priorities
• Excellent communication skills

Desired Qualifications

• Desired skills in SAP Concur.
• Ability to effectively interact with personnel at all levels in a dynamic work environment.
• Excellent Organizational Skills
• Experience with MS Office to coordinate calendars, write communications, develop documentation, and develop filing system.

Pay

Competitive salaries

Schedule

Flexible work schedules

Benefits

• Health/dental/life/vision insurance benefits
• Employee ownership
• Generous 401K and profit sharing
• Education reimbursement