Project Coordinator

About the role

Raba Kistner is a Program and Project Management firm dedicated to building a better and more sustainable world for employees, families, clients, and communities. Our core values are community, integrity, passion, quality, and growth.

Responsibilities

• Aid in project proposal preparation for additional services.
• Assist with onboarding of new project team members.
• Prepare meeting minutes and miscellaneous project correspondence.
• Work with Project Managers to create work plans, manage documents, and manage deliverables.
• Cook, manage food and beverages service, manage meeting locations, coordinate IT/AV needs, etc., for project meetings and events.
• Manage complex calendars for the project executive team.
• Manage office equipment and maintenance, order supplies.
• Coordinate staff members with work assignments, as required.
• Create and maintain project folders and cloud filing systems (SharePoint).
• Maintain and update project directories.
• Coordinate and substitute for Project Data Analysis, when required.
• Aid in monthly invoicing for the project.
• Communicate and support project goals and requirements as outlined in the PC contract with the Owner.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Experience on an active large commercial construction project preferred.
• Valid driver's license within the applicable jurisdiction and meet company's auto insurability requirements.
• Mature, responsible, dependable, and accurate individual.
• Efficiently manage multiple tasks.
• Work well with all types and levels of people, both inside and outside of the firm.
• Persistent, tactful, and enthusiastic.
• Work well without close supervision.
• Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook) and work with cloud-based construction software preferred.
• Ability to proof/edit self-generated documents for accuracy.

Physical Demands

The noise level for this position is quiet (private office, etc.). This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs.