Project Coordinator

Job Duties and Responsibilities

• Work with estimating department on turnover process and documentation
• Assign project numbers and move files from estimating to project management when project is awarded.
• Enter write-up, Schedule of Values.
• Major equipment purchase orders - issue letters of intent to include requesting lead times and submittal data.
• Subcontractors - issue letters of intent and request submittal data.
• Coverturn meetings from estimating to operations.

To Assist Project Management

• Absorb and provide notice of commencements.
• File notice to owner.
• Certificates of insurance to general contractor.
• Bid bonds and Performance, Labor & Material Bonds.
• Process and execute necessary permits that are required for construction projects.
• Set up, organize, and maintain the construction project filing system on server.
• Red Forms for project managers.
• Assemble contract and subcontract routing process.
• Contract change orders and sub-change orders.
• Enter, update, create, and distribute submittals.
• Project tracking logs.
• Purchase orders and direct owner purchases.
• Close-out process.

Additional Responsibilities

• Request and maintain all COIs for all departments (Purchasing, Service, Construction, Estimating).
• License renewals.
• Print reports requested by project managers.
• File current inspection test reports and daily reports that are provided by superintendents.
• Field team folder on server for foreman access.
• Onboarding and training.
• Expense reports.
• Other duties as assigned.