Project Coordinator

Responsibilities

• Serve as an integral member of the project management team, supporting Design, Construction, Operations and Asset Management while coordinating with cross-functional teams as required.
• Cook up project team schedules, meetings, submittals, and document control including preparation of meeting agendas, minutes, and tracking of action items and deliverables.
• Support project coordination activities associated with local projects, including site visits and stakeholder meetings as required.
• Aid project management team with ad hoc tasks relating to projects.

Stakeholder & Contract Support

• Liaise with clients, partners, contractors and other project related personnel and effectively communicate relevant project information to ensure a seamless operation of the project throughout all project phases.
• Support all aspects of contract management including notices, change and purchase orders, warranties and any on-site coordination.
• Manage change order database and advise Project Managers of the status and any issues impacting client relations.
• Maintain deliverables, quality of work and pricing with contractors and other service providers.

Reporting & Documentation

• Prepare and distribute project related correspondence including reports, letters, RFIs, presentations and other confidential communications.
• Prepare change order documentation for client and subcontractors.
• Create standardized templates for project documentation and tracking.
• Ensure adherence of project control procedures and maintain all project related documentation.

Qualifications

• Post-secondary education in Business, Project Management, Engineering or other design/construction related courses.
• 2+ years of working experience in project coordination – specifically within construction, facility management or P3 projects.
• Excellent verbal, written, and interpersonal communication skills.
• Strong knowledge of Microsoft Office and excellent writing and editing skills.
• Effectively manage multiple projects of varying size and complexity under tight deadlines.
• Strong work ethic and high level of personal and professional integrity.
• Work positively within a cohesive team to achieve the common goals.
• Knowledge of construction and/or facility management processes and terminology is preferred.
• Experience using Sharepoint and scheduling or project management software would be an asset.

Pay

$60,000 - $75,000 USD per year

Schedule

Full Time