Project Coordinator

Responsibilities

• Aid in project planning, scheduling, and execution.
• Create and update project schedules, timelines, and milestone charts.
• Coordinate project activities, including scheduling meetings and managing documentation.
• Act as the primary liaison for project inquiries and communication.
• Facilitate communication among project stakeholders, including clients, vendors, and internal teams.
• Organize and attend project meetings, documenting action items and follow-ups.
• Maintain accurate and updated project documentation, including plans, budgets, timelines, and meeting minutes.
• Prepare and distribute regular project status reports.
• Monitor and manage project budgets, expenses, and resources.
• Schedule project team members and resources.
• Resolve project risks and delays, developing mitigation strategies.
• Track and report on project progress.
• Ensure compliance with company policies, standards, and regulations.
• Support quality assurance efforts by tracking project deliverables.
• Communicate with clients and stakeholders, managing their expectations.
• Assist in preparing presentations, proposals, and reports.
• Identify and suggest process improvements and operational efficiencies.

Requirements

• Bachelor’s degree in Business Administration, Project Management, or a related field preferred.
• 1-3 years of experience in project coordination or administration, preferably within construction, IT, or engineering industries.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Ability to work independently and as part of a team.
• Detail-oriented with the ability to manage competing priorities and meet deadlines.
• Strong problem-solving skills and a proactive approach to challenges.
• Confidentiality and sensitivity to handling information.
• Willingness to adapt to changing project requirements and fast-paced environments.

Preferred Qualifications

• PMP certification or similar project management certifications.
• Familiarity with Agile or Scrum methodologies.
• Basic knowledge of project budgeting and financial tracking.