Project Coordinator
About the role
Provide high-level administrative project support to technical staff and project managers across multiple disciplines
Participate and facilitate remote collaboration, including conference calls and online meetings
Assist with budgeting, planning, tracking spending, and developing spending projections
Analyze accounting information, develop trend analyses, and develop methods for presenting this information
Monitor, track, and file large amounts of electronic documentation
Assist in the management, upkeep, and distribution of project schedules
Provide support in the local Quality Program by documenting the performance of Management and QC Reviews, generating and updating the relevant QA/QC documentation
Assisting with the development and maintenance of the project filing structure
Apply company quality assurance guidelines and procedures for project document management
Copy and/or scan project-related documents in-house and coordinate sending out larger jobs
Assist with project guides, project reviews, project invoices, and expense reports as needed
Compose, type, format, proofread, edit, and organize documents, reports, specifications, and correspondence
Create and maintain paper and electronic files
Coordinate meetings and assist with presentations
Perform other duties as needed
Occasionally, travel to project sites
Responsibilities
- Provide high-level administrative project support to technical staff and project managers across multiple disciplines
- Participate and facilitate remote collaboration, including conference calls and online meetings
- Assist with budgeting, planning, tracking spending, and developing spending projections
- Analyze accounting information, develop trend analyses, and develop methods for presenting this information
- Monitor, track, and file large amounts of electronic documentation
- Assist in the management, upkeep, and distribution of project schedules
- Provide support in the local Quality Program by documenting the performance of Management and QC Reviews, generating and updating the relevant QA/QC documentation
- Assisting with the development and maintenance of the project filing structure
- Apply company quality assurance guidelines and procedures for project document management
- Copy and/or scan project-related documents in-house and coordinate sending out larger jobs
- Assist with project guides, project reviews, project invoices, and expense reports as needed
- Create and maintain paper and electronic files
- Cook up meetings and assist with presentations
- Perform other duties as needed
- Occasionally, travel to project sites
Requirements
- Bachelor's Degree in a related field
- Previous Architecture/Engineering industry experience
- Experience with document management software (e.g. Bentley Project Wise, E-builder, Document Express)
- Experience with additional software (Microsoft Project or other scheduling software)
- Preference given to local candidates
- A minimum of 1 years related experience
- Proficiency in Microsoft Word and Excel
Qualifications
- Associate degree in a closely related field or combination of education and relevant experience
Skills
- Strong organizational skills
- Excellent communication and interpersonal skills
- Ability to manage multiple tasks simultaneously
- Attention to detail
- Knowledge of project management tools and software
Benefits
Our benefits package includes:
- Health insurance
- Retirement savings plan
- Flexible work schedule
- Professional development opportunities
Pay
The salary range for this position is $50,000 - $70,000 annually.
Schedule
This is a full-time position with a flexible schedule.
Benefits
Our benefits package includes:
- Health insurance
- Retirement savings plan
- Flexible work schedule
- Professional development opportunities
Company Culture
We believe in fostering a culture of inclusion and respect. Our commitment to diversity and equity is reflected in our Employee Network Groups and our dedication to creating an environment where everyone feels valued and empowered.